Privacy Policy and User Agreement

Last updated: December 18, 2024

Welcome to Henry Hire Solutions (“Company,” “we,” “our,” or “us”). This Privacy Policy and User Agreement (“Agreement”) explains our policies and practices regarding your use of our website, services, and any related applications (collectively, the “Service”). By accessing or using the Service, you (“User,” “you,” or “your”) agree to comply with and be bound by this Agreement. If you do not agree, you may not access or use the Service.

1. Interpretation and Definitions

Interpretation

Capitalized terms have the meanings defined herein, regardless of their singular or plural usage.

Definitions

For the purposes of this Agreement:

• Account: A unique account created for you to access our Service or parts of it.
• Affiliate: An entity that controls, is controlled by, or is under common control with the Company, where “control” refers to ownership of at least 50% of voting rights.
• Company: Henry Hire Solutions, PO Box 105, Newport, WA, 99156.
• Cookies: Small files stored on your device to track your browsing activity and enhance your experience.
• Device: Any device capable of accessing the Service, such as a computer, phone, or tablet.
• Employer: Any entity or individual posting job opportunities through our Service.
• Job Application Data: Information submitted as part of a job application, including but not limited to resumes, cover letters, and contact information.
• Personal Data: Any information that identifies or is identifiable to an individual.
• Service: The website and associated applications offered by Henry Hire Solutions.
• Service Provider: A third party that processes data on behalf of the Company.
• Third-party Social Media Service: Social networking websites enabling login or account creation for the Service.
• Usage Data: Information collected automatically, including IP address, browser details, and usage patterns.

2. Acceptance of Agreement

By using the Service, you confirm that you:

• Have read and understood this Agreement
• Agree to comply with this Agreement and all applicable laws
• Are of legal age in your jurisdiction to use the Service
• Are authorized to act on behalf of any entity you represent

3. Changes to Agreement

We reserve the right to modify this Agreement at any time. Material changes will be communicated via email or prominent notices on the Service. Continued use of the Service after changes constitutes acceptance of the revised Agreement.

4. Collecting and Using Personal Data

Types of Data Collected

Personal Data

• Contact information (name, email, phone number, address)
• Professional information (work history, education, skills)
• Job application materials (resumes, cover letters)
• Account credentials
• Communication preferences

Usage Data

• IP address and device information
• Browser type and version
• Pages visited and interaction patterns
• Time and date of Service usage
• Technical errors encountered

Job Application Data

We collect and process:

• Resume and CV information
• Cover letters
• Work history
• Educational background
• Professional certifications
• References
• Any additional information provided during the application process

Legal Bases for Processing

We process your data:

• To fulfill contractual obligations
• To comply with legal obligations
• To protect our legitimate business interests
• With your explicit consent where required
• To facilitate the job application and hiring process

Data Use and Sharing

Primary Uses

We use your data for:

• Providing and maintaining the Service
• Processing job applications
• Facilitating communication between job seekers and employers
• Account management
• Service communications and job alerts
• Analytics and service improvements
• Compliance with legal requirements

Service Communications and Job Alerts

By using our Service, you consent to receive:

• Job application status updates
• Relevant job recommendations based on your profile and search history
• Service-related notifications and updates
• Security alerts

These service communications are distinct from marketing messages and are essential to providing our core services. While you may opt out of non-essential communications, service-critical notifications may still be sent.

Data Sharing

We may share your data:

• With potential employers when you apply for positions
• With Service Providers for operational purposes
• With Affiliates for business support
• During business transactions like mergers or sales
• With your consent or as required by law

Data Security and Protection

We implement industry-standard security measures including:

• Data encryption in transit and at rest
• Secure data storage systems
• Regular security assessments
• Access controls and authentication requirements
• Employee data handling training

Data Retention

• Job Application Data: Retained for 24 months from last activity
• Account Data: Maintained until account closure
• Usage Data: Retained for 12 months
• Legal Requirements: Data may be retained longer if required by law

5. Job Seeker and Employer Specific Terms

Job Seekers

• You grant us permission to share your application materials with potential employers
• You certify that all information provided is accurate and complete
• You acknowledge that we are not responsible for hiring decisions
• You may opt out of job alerts through the unsubscribe mechanism in emails

Employers

• Must provide accurate job listings
• Are responsible for the accuracy of posting content
• Must comply with all applicable employment laws
• Must maintain confidentiality of applicant data

6. Liability and Disclaimers

Service Disclaimer

The Service is provided “as is” without warranties. We do not:

• Guarantee employment outcomes
• Verify all employer or job seeker information
• Guarantee continuous service availability
• Accept liability for hiring decisions

Limitation of Liability

To the extent permitted by law, we are not liable for:

• Hiring decisions or outcomes
• Accuracy of job postings
• User-provided content
• Indirect or consequential damages
• Data breaches despite reasonable security measures

7. Dispute Resolution

Any disputes will be resolved through binding arbitration in Washington, United States, under the American Arbitration Association rules. You waive the right to participate in class-action lawsuits.

8. Contact Information

For questions, concerns, or data protection inquiries:

• Mail: PO Box 105, Newport, WA, 99156, United States

9. Updates and Changes

We reserve the right to update this policy. Changes will be:

• Posted on this page
• Notified via email for significant changes
• Effective upon posting