Admin Assistant 1 at Robert Half

We are looking for a detail-oriented Administrative Assistant to join our team in Philadelphia, Pennsylvania. In this long-term contract role, you will play a key part in maintaining organizational efficiency by performing essential administrative tasks. Your contributions will help ensure smooth operations and accurate record management within our department.

Responsibilities:
• Scan and upload physical documents to digital storage systems, ensuring proper organization and accessibility.
• Perform data entry tasks with precision to maintain accurate and up-to-date records.
• Organize and maintain departmental files, both physical and electronic, for easy retrieval.
• Manage various documents such as correspondence, receipts, and forms, ensuring proper categorization and labeling.
• Enforce confidentiality and security protocols for sensitive records and information.
• Assist with tracking transactions, client records, and essential paperwork to ensure proper documentation.
• Provide administrative support by preparing correspondence, agendas, and other required documents.
• Answer incoming calls and handle public inquiries professionally and efficiently.
• Collaborate with team members to meet deadlines and uphold operational standards.
• Undertake additional administrative duties as assigned to support departmental needs.

• High School Diploma or equivalent, with three years of administrative support experience; post-secondary education preferred.

• Strong knowledge of office administration principles and practices.

• Proficiency in standard office equipment and computer software, including Adobe Acrobat, Epic Software, and IBM AS/400.

• Familiarity with records management principles and general business correspondence.

• Excellent verbal and written communication skills, with attention to detail.

• Ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.

• Skilled in handling inbound calls and responding to inquiries

• Demonstrated ability to maintain confidentiality and build positive working relationships.