Administrative Assistant at Robert Half

We are looking for a dedicated and organized Administrative Assistant to join our client during their busy season. This long term contact position with potential to hire offers an excellent opportunity to contribute to a detail-oriented and client-focused environment, supporting various administrative and receptionist tasks. The ideal candidate will excel at multitasking, maintaining an efficient workflow, and delivering exceptional customer service. Responsibilities:

• Welcome clients and visitors with a detail-oriented and friendly demeanor, ensuring a positive first impression.
• Answer incoming calls, direct them to the appropriate team members, and respond to inquiries promptly.
• Manage mail and packages, including sorting, distributing, and coordinating outgoing shipments.
• Provide administrative support by scheduling meetings, maintaining calendars, and preparing documentation.
• Create reports, correspondence, and presentations as needed for management or team use.
• Monitor office supplies and coordinate orders to maintain adequate inventory levels.
• Organize and maintain both electronic and physical filing systems for easy access and retrieval.
• Collaborate with team members to address client requests and ensure smooth communication.
• Handle sensitive and confidential information with discretion and professionalism.
• Assist with special projects and initiatives as assigned by firm leadership.

• Prior experience in an administrative or receptionist role, preferably within accounting, finance, or detail-oriented industries.
• Strong communication skills, both verbal and written, to effectively interact with clients and team members.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint); familiarity with QuickBooks or similar software is advantageous.
• Excellent organizational skills and attention to detail to manage multiple tasks efficiently.
• Ability to prioritize and adapt in a fast-paced work environment.
• A meticulous and customer-focused attitude, ensuring high-quality service delivery.
• High level of integrity and capability to handle confidential information responsibly.

If you are interested please apply with your updated resume and call 95-831-6020 for additional details.