Administration Assistant III at Swoon Staffing (A fortune 500 client of ours)

We’re Hiring: Administrative Assistant III

Location: Onsite — Los Angeles, CA

Contract Duration: 3 Months
Industry: Investment Management / Financial Services

We’re seeking a detail-oriented and proactive Administrative Assistant III to join a leading organization in the investment management and financial services sector.

In this role, you’ll provide high-level administrative support to senior managers and departments, handling complex calendar management, travel coordination, correspondence, and confidential information with professionalism and discretion. You’ll serve as the first point of contact for internal and external stakeholders, ensuring smooth day-to-day operations and supporting key business initiatives.

Key Responsibilities:

• Provide comprehensive administrative support to senior leaders and teams.
• Manage complex calendars, schedule meetings, and handle travel arrangements.
• Prepare reports, presentations, and business correspondence.
• Act as the primary point of contact for internal and external communications.
• Maintain records, databases, and confidential information.
• Identify opportunities to streamline workflows and improve efficiency.
• Support special projects and cross-functional initiatives as needed.

Qualifications:

• 5+ years of experience as an administrative assistant, preferably supporting senior management.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent judgment, organization, and problem-solving abilities.
• Ability to handle sensitive and confidential information with discretion.

If you’re an organized, resourceful professional who thrives in a fast-paced corporate environment, we’d love to hear from you!

Apply now or reach out to learn more about this opportunity.