Administrative & Accounting Coordinator at Defense Search

Newport Beach, CA | Hybrid (3 days remote, 2 days onsite) | Full-Time A growing international company is seeking an Administrative & Accounting Coordinator to support its U.S. leadership team. This is a dynamic role combining administrative support, executive assistance, and accounting functions. Key Responsibilities: Calendar management, travel coordination, and meeting support Organize events, offsites, and conferences Process accounts payable, accruals, reconciliations, and commission statements Prepare reports and maintain records in Microsoft Office and QuickBooks Online Act as a point of contact for staff, vendors, and external partners Qualifications: 3+ years of administrative support experience 2–3 years of accounting experience (AP, reconciliations) Proficiency in QuickBooks Online and Excel Strong organizational and communication skills Ability to handle sensitive information with discretion Why Apply: Competitive compensation and benefits Hybrid schedule: 3 days remote, 2 days onsite in Newport Beach Broad role with exposure to leadership and cross-functional teams Growth opportunity in accounting and administrative functions For immediate consideration, please submit your resume to [email protected]