Administrative Assistant at LHH

Administrative Assistant

We are seeking a detail-oriented and proactive Administrative Assistant to support our client’s commercial property management operations. This role combines general administrative duties with a focus on accounts payable tasks, ensuring smooth day-to-day office functions and financial accuracy. This position is 100% onsite and temp to hire. Pay will range between $19 and $22/hr. depending on experience.

Responsibilities:

· Provide general office support including answering phones, managing correspondence, and maintaining filing systems.

· Schedule meetings, prepare agendas, and coordinate logistics for property management staff.

· Assist with tenant communications and service requests.

· Maintain property records, lease documentation, and vendor contracts.

· Support property managers with administrative tasks related to lease renewals, inspections, and compliance.

· Help track maintenance requests and follow up on work orders.

· Assist with onboarding new vendors and maintaining insurance compliance records.

· Process vendor invoices and ensure timely payments.

· Match purchase orders with invoices and verify accuracy.

· Maintain accounts payable files and records.

· Assist with monthly reconciliation and reporting.

· Communicate with vendors regarding payment status and discrepancies.

Qualifications:

· High school diploma or equivalent; associate degree or higher preferred.

· 2+ years of administrative experience

· Familiarity with accounts payable processes and basic accounting principles.

· Proficiency in Microsoft Office Suite and property management software (e.g., Yardi, AppFolio).

· Strong organizational skills and attention to detail.

· Excellent communication and interpersonal abilities.

If you are interested in learning more, please apply now.

Pay Details: $19.00 to $22.00 per hour

Search managed by: Christopher Riley

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.