Administrative Assistant at Aston Carter

We are seeking a skilled Administrative Assistant to join one of the largest tech companies in Seattle! This role plays a crucial part in providing flexible administrative support across the organization, catering to various needs such as covering leaves, handling health issues, and managing special projects. Additionally, the team is responsible for overseeing large-scale initiatives including office moves and organizational programs.

Responsibilities

• Perform a variety of complex administrative functions for all levels of management, including external business partners.
• Manage schedules, coordinate travel arrangements, and process business expenses.
• Coordinate meetings, events, department financial operations, personnel operations, and facility operations.
• Manage procurement of goods and services, including computer equipment, office supplies, reference materials, and vendor relationships.
• Provide general office support and serve as the department/group contact.
• Complete special projects as assigned.
• Contribute to supporting rotating teams, assisting with calendar and meeting management, procurement tasks, PO ordering, and helping with organizational initiatives.

Essential Skills

• Minimum 2+ years of experience with Outlook Calendar and travel management systems.
• Minimum 2+ years of experience with expense reporting tools.
• Minimum 2+ years of experience with team support duties, such as budget and headcount management basics.

Additional Skills & Qualifications

• Proactive problem-solving abilities.
• Ability to prioritize in a fast-paced environment.
• Experience with calendar/travel management and expense systems.
• Proficiency in Microsoft Office, specifically Excel.

Work Environment

The position is based in a large, fast-paced professional office setting. The role requires being onsite four days a week, with a typical schedule of Monday through Friday, 40 hours per week. Overtime may be possible. This role offers a great opportunity to gain hands-on experience and grow your administrative skillset within a renowned organization.

Job Type & Location

This is a Contract position based out of Redmond, WA.

Pay and Benefits

The pay range for this position is $27.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Redmond,WA.

Application Deadline

This position is anticipated to close on Nov 14, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.