Administrative Assistant II - Office of Continuing Medical Education

Job No: 537717
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Health Care Administration/Support
Department: 29010900 - MD-CME

Job Description

Classification Title:

Administrative Assistant II

Classification Minimum Requirements:

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

Job Description:

Join the Office of Continuing Medical Education as the Administrative Support Assistant II, serving as an integral member of the team. Reporting directly to the Associate Director, this position plays a key role in supporting the operational efficiency of the office by facilitating communication and coordination across departments within the College of Medicine.

The successful incumbent ensures compliance with accreditation standards and contributes to the successful planning and execution of continuing education activities, fostering a culture of excellence in lifelong learning for medical professionals.

About This Role:
Departmental Liaison and Continuing Medical Education Activities Oversight

Act as the primary point of contact for College of Medicine departments in the oversight of Grand Rounds and other regular educational events.
Review submitted documentation for CME activities to ensure alignment with established policies, accuracy, and completeness.
Maintain comprehensive logs of Grand Rounds activities, tracking compliance with essential elements.
Manage attendance records through the registration system and state licensure system.

Coordination of Departmental CME Activities

Collaborate closely with departmental coordinators to facilitate both live and online CME activities.
Review application and marketing materials to ensure compliance with accreditation requirements.
Oversee the coordination of website updates and registration services for these activities.

Support for On-site Conferences

Assist during on-site conferences, providing logistical and administrative support as needed.

Participant Communication and Enquiries

Respond to incoming calls and participant inquiries, offering prompt and courteous assistance.

Expected Salary:

$19 - $21.50; commensurate with education and experience.

Required Qualifications:

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

Preferred:

Demonstrated ability to provide outstanding customer service, effectively addressing inquiries and concerns while maintaining a positive and helpful demeanor.
Proficiency in comprehending and applying rules, regulations, and policies to ensure adherence to established standards.
Proven capability to independently plan, organize, and execute work assignments with precision and punctuality, meeting established deadlines.
Demonstrated organizational prowess, effectively juggling and managing multiple tasks and responsibilities concurrently.
Proficiency using software applications, particularly Microsoft Word and Excel, to efficiently create and manage documents, spreadsheets, and reports.
Adeptness at working collaboratively within a team, contributing to the achievement of organizational objectives while valuing diverse perspectives.
Strong commitment to meticulousness, ensuring accuracy and compliance in all tasks and projects undertaken.
Exceptional communication skills, encompassing both written and verbal proficiency, coupled with the ability to foster positive interpersonal relationships.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:
No

Applications Close: 12 November 2025

To apply, visit https://explore.jobs.ufl.edu/en-us/job/537717

Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

Administrative Assistant II - Office of Continuing Medical Education at InsideHigherEd

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