Administrative Assistant II at InsideHigherEd
Job Description
2026116
Posting/Functional Title:Administrative Assistant II
University Pay Plan Title:Administrative Assistant II
Location:San Marcos
Department:Mathematics
Recruitment Type:Open Recruiting
Job Type:Full-Time
Funding Source:Permanent
Monthly Salary:$3,262.01
Job Category :Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:- High school diploma or equivalent
- Demonstrated meticulous attention to detail and accuracy
- Excellent verbal and written communication skills
- Strong organizational and time management abilities
- Proven customer service experience
- Proficiency in Microsoft Office 365 Suite, including Word, Excel, Outlook, and Teams
- Bachelor’s degree and/or experience working with graduate programs
- Prior work experience in a higher education setting
- Familiarity with university policies, procedures, and administrative practices
- Experience with purchasing processes using SAP or a similar entreprise resource planning (ERP) system
- Experience with university hiring procedures and associated documentation
- Experience with Concur or simlar travel and expense management systems, and familiarty with university travel policies and reimbursement processes
The Administrative Assistant II provides comprehensive administrative support to the mathematics department’s graduate program. Responsibilities include managing grant-related administrative tasks, overseeing graduate funding processes, and addressing the general needs of the program. This role also involves collaborating with faculty to develop and maintain a robust database of internship and consulting opportunities for graduate students, as well as providing general clerical support to management, staff, and graduate students.
Job Duties:- Provide grant-related administrative and general clerical support to faculty, staff, and graduate students
- Collaborate with relevant parties to support the hiring and onboarding of new graduate students
- Track and monitor graduate student funding, and proactively guide students in their search for additional funding resources
- Develop and maintain a robust database of industry partners and contacts to facilitate internship and consulting opportunities for graduate students
- Establish and maintain a comprehensive database of graduate alumni for networking and engagement
- Manage all aspects of graduate student travel, including preparing applications, vouchers, compliance forms, processing requests, and reconciling expenses
- Support the general needs of the graduate program, including collaborating with advising faculty to establish effective mentorship opportunities
- Perform other assigned administrative tasks as needed
10/27/2025
Job Close Date (posting closes at midnight):11/10/2025
Open Until Filled:No
Normal Work Days:Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start:8:00AM
Normal Work Hours End:5:00PM
Legal and Required Notices:Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
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