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Administrative Assistant III- CPT
Job No: 537426
Work Type: Full Time
Location: Jacksonville Campus
Categories: Allied Health, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 30090000 - JX-PEDIATRICS-JACKSONVILLE
Job Description
Classification Title:
Administrative Assistant III
Classification Minimum Requirements:
High School Diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.
Job Description:
Organizes and performs all office and clerical functions including, but not limited to, setting appointments, scheduling meetings, answering the telephone, taking and transcribing meeting minutes, maintaining CV of faculty assigned, organizing and maintaining records/reports related to the responsibilities of faculty assigned and functioning as back-up to other administrative positions in the division.
Under the direction of the Division leadership, assists with coordination of the education program for the CPT Division (including, fellows, residents, and medical students). Works with the Residency office and other departments to schedule learners for the division, meets with learners to onboard them to the division and completes any other education duties as assigned by Division leadership.
Tracks subpoenas for depositions and court appearances for assigned faculty, avoiding scheduling conflicts. Gathers case/medical documentation in preparation for trials/depositions Books travel as necessary. Coordinates with legal staff. Initiates the billing of attorney offices and tracks receipts.
Arranges travel including booking airlines, automobiles, hotel reservations, completes conference registrations, completes travel requests and travel expense reports in collaboration with expense coordinator.
Assists the Division in coordinating events as requested; ensures the scheduling in advance of adequate rooms, reservation and delivery of needed equipment and catering of food, and maintaining the budget.
Other duties as assigned by Faculty or Supervisor
Expected Salary:
$22.50 to $28 per hour depending on education and experience.
Required Qualifications:
High School Diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.
Preferred:
Administrative experience in an academic or medical institution. AA or AS degree in business Experience with Canva
Special Instructions to Applicants:
This is a time-limited position. Time limited positions are based on circumstances, such as funding sources, which control the length of time for which the position is available.
Level II background Check is Required.
To be considered you must upload your Cover Letter, Resume/CV, and 3 References.
University of Florida College of Medicine - Jacksonville: Visit this link to watch the video.
The University of Florida is an Equal Opportunity Employer. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:
No
Applications Close: 14 November 2025
To apply, visit https://explore.jobs.ufl.edu/en-us/job/537426
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-4beba8f1df91824594b055fd75493a78
Administrative Assistant III- CPT at InsideHigherEd
InsideHigherEd
Gainesville, Florida
Administration
Posted 1 days ago
Job Description
Administrative Assistant III- CPT
Job No: 537426
Work Type: Full Time
Location: Jacksonville Campus
Categories: Allied Health, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 30090000 - JX-PEDIATRICS-JACKSONVILLE
Job Description
Classification Title:
Administrative Assistant III
Classification Minimum Requirements:
High School Diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.
Job Description:
Organizes and performs all office and clerical functions including, but not limited to, setting appointments, scheduling meetings, answering the telephone, taking and transcribing meeting minutes, maintaining CV of faculty assigned, organizing and maintaining records/reports related to the responsibilities of faculty assigned and functioning as back-up to other administrative positions in the division.
Under the direction of the Division leadership, assists with coordination of the education program for the CPT Division (including, fellows, residents, and medical students). Works with the Residency office and other departments to schedule learners for the division, meets with learners to onboard them to the division and completes any other education duties as assigned by Division leadership.
Tracks subpoenas for depositions and court appearances for assigned faculty, avoiding scheduling conflicts. Gathers case/medical documentation in preparation for trials/depositions Books travel as necessary. Coordinates with legal staff. Initiates the billing of attorney offices and tracks receipts.
Arranges travel including booking airlines, automobiles, hotel reservations, completes conference registrations, completes travel requests and travel expense reports in collaboration with expense coordinator.
Assists the Division in coordinating events as requested; ensures the scheduling in advance of adequate rooms, reservation and delivery of needed equipment and catering of food, and maintaining the budget.
Other duties as assigned by Faculty or Supervisor
Expected Salary:
$22.50 to $28 per hour depending on education and experience.
Required Qualifications:
High School Diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.
Preferred:
Administrative experience in an academic or medical institution. AA or AS degree in business Experience with Canva
Special Instructions to Applicants:
This is a time-limited position. Time limited positions are based on circumstances, such as funding sources, which control the length of time for which the position is available.
Level II background Check is Required.
To be considered you must upload your Cover Letter, Resume/CV, and 3 References.
University of Florida College of Medicine - Jacksonville: Visit this link to watch the video.
The University of Florida is an Equal Opportunity Employer. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:
No
Applications Close: 14 November 2025
To apply, visit https://explore.jobs.ufl.edu/en-us/job/537426
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-4beba8f1df91824594b055fd75493a78
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