Administrative Assistant at Kyyba

Job Title: Administrative Assistant Are you an Administrative professional seeking a dynamic and rewarding opportunity? Our client, a leading company in Automotive Industry, is looking for a talented Japanese speaking Administrative Assistant to join their growing team in Saline, MI! About Kyyba: Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances. At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development. About the Role: Location: Saline, MI (Onsite | Long-Term Contract) We are seeking a highly motivated and customer service–focused Departmental Administrative Assistant to join our Systems & Electronics Planning Division. In this role, you will provide vital administrative support to the Division Vice President, Executive Team, and Departments, ensuring smooth daily operations and contributing to our mission of delivering world-class electronic systems to our customers. Key Responsibilities Provide comprehensive administrative support to the Division Vice President, including calendar management, travel coordination, document preparation, meeting scheduling, and visitor support. Support the Executive Team and Departments with meeting coordination, event planning, travel logistics, safety & 4S initiatives, and onboarding/offboarding processes. Manage multiple tasks and requests simultaneously with strong organization and prioritization skills. Maintain and organize electronic and physical records, ensuring confidentiality and compliance. Utilize Microsoft 365 tools (Word, Excel, PowerPoint, SharePoint, Teams, OneNote) for document creation, collaboration, and information management. Assist with budget planning, expense tracking, invoice processing, and financial reporting in systems such as Ariba/SAP, Chrome River, and Time & Projects. Develop reports and visualizations to present data clearly and effectively. Conduct research and compile information for special projects and executive reporting. Identify opportunities for process improvement and implement standardized solutions. Manage division resources, office supplies, seating charts, and organizational structures. Maintain division and department SharePoint sites and ensure appropriate access control. Provide Japanese–English translation for meetings, documents, and communications; coordinate travel and events within Japan. Perform other administrative or special project duties as assigned. Qualifications Required: Japanese language proficiency (spoken and written). 5+ years of experience providing administrative support at the department (GM) level or above. High school diploma or GED (minimum). Exceptional communication and interpersonal skills with the ability to work effectively across all organizational levels. Proven customer service orientation and success in collaborative team environments. Strong proficiency with Microsoft 365 tools (Word, Excel, PowerPoint, SharePoint, Teams, OneNote). Candidates must successfully pass an Excel proficiency test prior to selection. Experience managing expenses, invoices, and budgets in systems such as Ariba/SAP, Chrome River, or Time & Projects. Strong attention to detail, confidentiality, and organizational skills in a dynamic environment. Ability to multitask, prioritize, and manage deadlines effectively. Willingness to work on-site regularly, with up to 10% overtime and limited travel. Preferred: Associate’s degree or higher. Familiarity with company policies and processes related to travel, expense, budgeting, and compliance. Experience with Power BI or similar data visualization tools. Disclaimer: Kyyba is an Equal Opportunity Employer. Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans / Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications, merit, and business need.” It is the policy of Kyyba to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Kyyba at 248-813-9665 Rewards: Medical, dental, vision 401k Term life Voluntary life and disability insurance Optional Pre-paid legal plan Optional Identity theft plan Optional Medical and dependent FSA Work-visa sponsorship Opportunity for advancement Long-term assignment with opportunity for hire by client SELECT AWARDS: An INC 5000 company for 10 years Corp! Michigan Economic Bright Spots Crain’s Detroit Business Top Staffing Service Companies in Detroit TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions Best of MichBusiness winner in HR Wizards & Partnerships Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest 101 Best & Brightest Companies to Work for in Michigan