Administrative Assistant at Robert Half

We are looking for a detail-oriented Administrative Assistant with a background in construction to join our team in West Park, Florida. In this Contract-to-Permanent position, you will play a crucial role in ensuring the smooth operation of administrative tasks within a fast-paced construction environment. The ideal candidate will have excellent organizational skills, a proactive approach, and the ability to manage multiple responsibilities effectively.

Responsibilities:

• Provide comprehensive administrative support to ensure efficient office operations.

• Manage and respond to inbound calls while maintaining a courteous demeanor and attention to detail.

• Perform accurate data entry and maintain records for various administrative and operational tasks.

• Assist with processing purchase orders and ensuring proper documentation.

• Support property management activities, including coordinating with vendors and contractors.

• Collaborate on subcontractor proposals and ensure timely submission of required documents.

• Prepare and manage AIA documents and related construction project paperwork.

• Maintain organized filing systems for easy retrieval and tracking of records.

• Communicate effectively with internal teams and external stakeholders to address inquiries and coordinate activities.

• Minimum of 1 to 2 years of experience in a construction/general contractor office,

• Strong proficiency in administrative tasks, including data entry and office management.

• Excellent communication and interpersonal skills, both written and verbal.

• Familiarity with handling purchase orders and subcontractor proposals.

• Experience with property management and construction-related administrative tasks is a plus.

• Knowledge of AIA documents and their preparation is required.

• Ability to prioritize tasks, manage time effectively, and meet deadlines.

• Proficiency in using office software such as Microsoft Office Suite, specifically Excel, or equivalent.