Administrative Assistant at Robert Half

We are looking for a detail-oriented Administrative Assistant to join our construction team in San Diego, California. In this Contract-to-hire position, you will play a key role in supporting the department through a variety of administrative and clerical tasks. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office applications.

Responsibilities:

• Provide comprehensive administrative support to team members, ensuring seamless daily operations.

• Schedule and manage meetings, including sending calendar invites and reserving conference rooms.

• Oversee office supply inventory, including ordering kitchen supplies and maintaining a tidy office environment.

• Prepare and reconcile monthly expense reports with accuracy and attention to detail.

• Create, edit, and format documents such as letters, reports, and presentations using Microsoft Office tools.

• Maintain confidentiality and integrity when handling sensitive information.

• Draft clear and concise procedural guides for use during periods of absence.

• Coordinate logistics for meetings, including catering arrangements and equipment setup.

• Perform data entry tasks and manage email correspondence efficiently.

• Troubleshoot and maintain office equipment, ensuring functionality at all times.

• A minimum of 3 years of experience in an administrative support role.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with the ability to prioritize multiple tasks effectively.
• Excellent communication skills to interact with team members and clients professionally.
• Keen attention to detail to ensure accuracy in all tasks.
• Time management skills to handle a high volume of responsibilities without compromising quality.
• Flexibility to adapt to changing priorities and business needs.
• Familiarity with scheduling appointments and managing calendars.