Administrative Assistant at Robert Half

We are looking for a detail-oriented Administrative Assistant to join our facilities management team in Houston, Texas. In this Contract-to-long-term position, you will play a vital role in ensuring smooth day-to-day operations by supporting both internal and external services. We seek a candidate who is committed to delivering exceptional service and maintaining high standards of quality.

Responsibilities:
• Welcome visitors and guests with professionalism and provide reception services in the lobby.
• Deliver concierge-level assistance for onsite meetings and events, ensuring all arrangements run smoothly.
• Coordinate meeting room setups, catering orders, and refreshment arrangements.
• Assist in maintaining inventory levels for essential supplies in spaces such as breakrooms and office areas.
• Communicate with building management and landlord representatives to manage service tickets and arrange security or vendor access.
• Build positive relationships with clients, colleagues, contractors, and landlord representatives through excellent customer service.
• Manage priorities effectively to address critical operational needs in a timely manner.
• Gather and organize data for monthly reporting and metrics tracking.
• Provide support to onsite team members and participate in cross-training activities to ensure seamless coverage.• A minimum of 2 years of experience in administrative support or a related field.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Proficiency in answering inbound calls and handling receptionist duties.
• Competence in data entry and maintaining accurate records.
• Excellent communication and interpersonal skills for engaging with diverse stakeholders.
• Ability to work collaboratively within a team environment.
• Experience in managing office supplies and coordinating vendor services.
• Flexibility to adapt to changing priorities and needs.