Administrative Assistant at Robert Half

We are looking for a detail-oriented Administrative Assistant to join our team in Hackensack, New Jersey. This Contract-to-permanent position is ideal for someone who thrives in a fast-paced environment and enjoys supporting operations through effective communication, organization, and multitasking. The role involves providing administrative and clerical support to ensure smooth day-to-day functioning of legal and office processes.

Responsibilities:
• Manage client communication and intake, including sending questionnaires, explaining consultation procedures, and following up with potential clients.
• Prepare and assemble retainer agreements and assist with setting up matters effectively.
• Monitor incoming calls, log daily calls into attorney time sheets, and return client calls to schedule appointments or provide necessary information.
• Maintain legal calendars by tracking court dates, mail deadlines, and ensuring compliance with scheduling commitments.
• Coordinate daily schedules for attorneys, ensuring they are informed of meetings, deadlines, and required actions.
• Process incoming mail by date stamping, scanning, and distributing it to the appropriate recipients.
• Scan assigned documents with attention to detail, ensuring proper settings for double-sided and multi-page files.
• Prepare outgoing mail, including daily mail drop-offs, obtaining date stamps, and using postage machines accurately.
• Track legal deadlines and ensure all case requirements are met in a timely manner.
• Support office operations by ordering supplies, managing logistics, and coordinating lunch deliveries when needed.• Previous experience in a legal or organized office environment is preferred.
• Strong ability to organize tasks and maintain attention to detail.
• Excellent verbal and written communication skills.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Reliable and punctual, with the ability to manage multiple tasks effectively.
• Proficiency in administrative tasks such as data entry, document scanning, and client intake.
• Experience in case management and scheduling appointments.
• Knowledge of receptionist duties and phone etiquette.