Administrative Assistant at Robert Half

We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.

Responsibilities:
• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.
• Research and compile data from multiple sources to complete forms or create detailed reports.
• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.
• Organize and maintain departmental files, ensuring records are accurate and easily accessible.
• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.
• Manage and track official documents, ensuring compliance with departmental regulations.
• Utilize computer systems to input data, generate reports, and maintain databases.
• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.
• Review computer-generated reports for errors and ensure corrections are made promptly.
• Train or supervise team members on specific projects or procedures when necessary.• Proven experience in administrative support roles, showcasing strong organizational abilities.
• Proficiency in answering inbound calls and managing receptionist duties.
• Skilled in data entry with a high level of accuracy and attention to detail.
• Familiarity with office equipment and technology, including computer systems and software.
• Ability to manage multiple tasks efficiently in a fast-paced environment.
• Exceptional written and verbal communication skills.
• Strong ability to maintain confidentiality and handle sensitive information.
• Experience in coordinating office operations and maintaining detailed records.