Administrative Assistant at Robert Half

We are looking for an Administrative Assistant with strong organizational skills to join our team in Portola Valley, California. This position supports the Sales team with essential administrative tasks, ensuring smooth operations and excellent service to residents and prospects. As a Contract-to-long-term opportunity, this role offers valuable experience in senior living and life plan communities, with the potential for growth.

Responsibilities:
• Coordinate and schedule tours for prospective residents, ensuring all preparations are completed, such as arranging refreshments, preparing spaces, and managing security communications.
• Respond to inquiries from the website and phone calls, providing timely and accurate information.
• Manage data entry tasks, including inputting prospect information into the organizational system.
• Assist with writing agreements and other clerical tasks related to resident move-ins.
• Organize and support events, ensuring all logistical details are handled effectively.
• Work independently to maintain seamless administrative operations with minimal supervision.
• Communicate with prospects and assist them in completing applications.
• Provide reliable administrative assistance to a small sales department of two, enabling the team to focus on resident interactions.
• Collaborate with staff to ensure the smooth execution of daily operations while maintaining a welcoming environment.
• Uphold business casual attire and contribute to a positive and organized workplace culture.• Minimum of one year of experience in administrative assistance or a related field.
• Demonstrated ability to work independently and learn new processes quickly.
• Strong organizational skills and attention to detail.
• Proficiency in data entry and basic clerical tasks.
• Excellent communication skills for interacting with prospects and team members.
• Ability to manage multiple tasks effectively in a fast-paced environment.
• Familiarity with matrix management or healthcare administration is a plus.
• Open to new graduates who can showcase strong organizational abilities.