Administrative Assistant at Robert Half

We are looking for a detail-oriented Administrative Assistant to join our team in Clearwater, Florida. This role is crucial in providing organizational support across various departments, ensuring smooth communication and efficient operations. Ideal candidates will thrive in a dynamic environment and bring strong multitasking abilities, excellent communication skills, and a proactive mindset to the table.

Responsibilities:

• Serve as the primary point of contact between multiple departments

• Manage and track permits, notifications, and compliance requirements for active and upcoming projects.

• Prepare and process pay applications to ensure timely and accurate contractor payments.

• Maintain detailed and organized project tracking systems, including spreadsheets and compliance documentation.

• Organize and manage project documents, ensuring accessibility and accuracy of records and correspondence.

• Provide general administrative support, including data entry, file management, and preparation of departmental materials.

The ideal candidate for this job will have great communication skills, comfortable working in MS Office Suite and will have prior experience in the construction industry.

This is a permanent opportunity. Please apply to Jane Gearhart if interested!

• Proven experience as an Administrative Assistant or in a similar role, preferably in the construction industry.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent communication abilities, both written and verbal.
• Familiarity with permitting processes and compliance tracking is highly desirable.
• Ability to work collaboratively across departments and with external stakeholders.
• Detail-oriented mindset with a focus on accuracy and efficiency.
• Willingness to adapt and thrive in a fast-paced, team-oriented environment.