Administrative Assistant at Robert Half

We are looking for a dedicated Administrative Assistant to join the Safety Department of a leading construction contractor in Phoenix, Arizona. This contract-to-placement position offers an excellent opportunity for growth, with strong potential for long-term placement and benefits upon transition. The role requires someone highly organized, Excel-proficient, and capable of supporting a team of seven safety specialists in a fast-paced environment.

Responsibilities:
• Serve as the primary administrative support for the Safety Department, providing assistance to seven team members and overseeing one clerical assistant.
• Utilize Excel and Smartsheet to create and maintain spreadsheets, templates, tables, and reports, ensuring accuracy and efficiency.
• Handle payroll-related tasks, including time approval, vacation requests, and cross-checking staffing schedules to ensure adequate coverage.
• Support employee onboarding processes by coordinating necessary tasks and documentation for new hires.
• Manage departmental calendars, schedule meetings, and organize materials for incident reviews and other safety-related sessions.
• Update and maintain safety incident reports, tracking key metrics, and presenting findings as required.
• Investigate complaints from job sites, identify responsible teams, and ensure proper follow-up and resolution.
• Coordinate and compile documentation for meetings and reports, ensuring all necessary information is readily available.
• Assist in resolving administrative issues and improving processes to enhance departmental efficiency.• Proficiency in Microsoft Excel, including tables, formulas, formatting, and data organization.
• Familiarity with Smartsheet software is preferred but not mandatory.
• Strong skills in calendar management and scheduling.
• Ability to work independently while effectively handling multiple priorities.
• Proven experience in administrative roles, preferably supporting a team or department.
• Excellent communication and organizational skills.
• Minimum of three years of experience in administrative support or a related field.
• Exceptional attention to detail and problem-solving abilities.