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Administrative Assistant at Spectraforce Technologies
Spectraforce Technologies
North Chicago, Illinois
Administration
Posted 0 days ago
Job Description
Position Title: Administrative Assistant
Location: North Chicago, Illinois, 60064
Duration: 6 Months (Possible Extension)
Work Arrangement: 100% Onsite
Work Schedule: Monday - Friday, 8:30 AM - 4:30 PM
Position Summary
The Administrative Assistant will provide advanced administrative support to the Global Security leadership team, including the Vice President. This role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Required Skills and Qualifications![]()
Location: North Chicago, Illinois, 60064
Duration: 6 Months (Possible Extension)
Work Arrangement: 100% Onsite
Work Schedule: Monday - Friday, 8:30 AM - 4:30 PM
Position Summary
The Administrative Assistant will provide advanced administrative support to the Global Security leadership team, including the Vice President. This role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Provide comprehensive administrative support to the Global Security leadership team, including the VP.
- Monitor and prioritize email communications, highlighting key actions and drafting routine responses.
- Coordinate and maintain departmental files in compliance with corporate and legal requirements.
- Manage calendars, schedule meetings, and arrange domestic and international travel.
- Plan and organize departmental meetings, including catering and food services.
- Proactively identify and resolve scheduling conflicts.
- Follow established company purchasing and administrative procedures.
- Utilize Microsoft Office Suite, SAP, Concur, and other business-specific software to complete tasks efficiently.
- Professionally interact with senior-level management and maintain confidentiality at all times.
- Perform other administrative duties as assigned.
Required Skills and Qualifications
- Education: Minimum Associate Degree in Office Administration or equivalent required.
- Technical Proficiency:
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- SAP and Concur systems
- Corporate Travel platforms and related tools
- Core Competencies:
- Strong communication skills across all organizational levels
- Excellent attention to detail and organizational ability
- Ability to multitask and prioritize effectively
- Professional discretion and confidentiality
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