Administrative Assistant at Staffmark Group

Now hiring Administrative AssistantAlexandria, MNPay Rate: $20.00 - $25.00 per hourShift: Monday - Friday | 8 AM - 4:30 PMAdmin Energy: Calm, Cool, and Crushing ItIf you're the kind of person who can juggle calendars, handle calls, and keep your cool no matter what the day throws your way, this Administrative Assistant role in Alexandria is calling your name. You'll be the calm in the storm, the go-to for getting things done, and the reason the office runs like a dream.What Makes You a Match

• High school diploma or equivalent required
• Proven administrative experience with HR/bookkeeping responsibilities
• Proficient in Microsoft Office and adaptable to new software
• Strong communication, organizational, and multitasking skills
• Detail-oriented, reliable, and professional
• Comfortable managing phone communications with customers and staff

What Keeps You Busy (in the Best Way)

• Answer phones, provide exceptional customer service, and maintain detailed call logs
• Coordinate staff schedules and manage the Work-in-Progress (WIP) Board
• Prepare job paperwork for crews and estimators, including First Notice of Loss (FNOL) documentation
• Manage job file documentation, subcontractor communications, and compliance with NAPA and third-party programs
• Track franchise-specific compliance documents and fixed assets
• Handle billing, accounts receivable, bookkeeping, petty cash, payroll, and Royalty Reports
• Maintain organized file systems, company calendar, and office supplies
• Manage incoming/outgoing mail, emails, faxes, and internal communications
• Support HR documentation, employee onboarding, safety, and policy reviews
• Coordinate software updates, computer backups, and website maintenance
• Assist with marketing mailings, Continuing Education (C.E.) courses, and 6-month recalls
• Perform other duties as assigned to support office operations and team success

All the Good Stuff That Comes with the Job

• Earn Good Pay. Your skills are worth it.
• Benefits That Matter. Medical, dental, vision, and life insurance.
• Perks to Enjoy. Employee discounts that add a little joy.
• Referral Cash. Refer a friend and earn a bonus.
• Growth Ahead. Learn, grow, and build your future.

"Worked in Payroll. Had a great boss who was fair, good at managing our team. She understood life/work balance as long as you were getting your job done. Great communicator!" Administrative Support Specialist, StaffmarkClick apply, and let's make this official.Join a Team That Works for YouAt Staffmark, we're more than just a staffing company-we're your career partner. As part of RGF Staffing and Recruit Group, anHR powerhouse behind big names like Indeed and Glassdoor, we've got the muscle and the know-how to get you where you want to go.With more than half a century of experience and a track record of putting hundreds of thousands of people to work every year, we've got your back. Whether you're looking to level up, switch gears, or just get to work fast, we make it happen.Join us and experience the advantage of working with a trusted name in recruiting-because your success is our success.

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About Staffmark

Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Staffmark is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.

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By applying for this job, you agree that you may receive both AI-generated and non-AI generated calls, text messages, or emails from Staffmark Group and/or its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our general Privacy Policy at Privacy Policy - Staffmark