Administrative Assistant at Staffmark Group

Now hiring Administrative Assistant
Tullahoma, TN

Every Executive's Secret Weapon

If you can anticipate needs, solve problems on the fly, and handle high-level tasks with precision, you belong here.

What You Do:

• Keep top executives focused by handling the details
• Manage schedules, meetings, and confidential communications
• Organize projects, reports, and priorities with precision
• Ensure everything runs smoothly-no matter what

What's In It for You:

• A Role with Influence - Be the trusted right hand to leadership
• Pay That Reflects Your Value - Competitive salary for top talent
• Work Perks - Full medical, dental, vision, and more
• A Career That Moves - Opportunities for growth and development

Looking for "executive admin careers" where you can truly make an impact? Apply now for this high-level admin role!

"Easing the onboarding process of starting the job, giving reassurance. And being a good point of resource for a new hire!" Miles, Executive Administrative Assistant

Responsibilities:

• Provide high-level administrative support to executives, ensuring seamless daily operations.
• Manage complex calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite.
• Handle confidential documents, maintain organized filing systems, and ensure data security.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Process expense reports, manage budgets, and track invoices for executive approval.
• Serve as the primary point of contact for executives, managing calls, emails, and inquiries professionally.
• Plan and execute company events, board meetings, and leadership offsites.
• Assist with project management by tracking deadlines, deliverables, and cross-departmental collaboration.
• Streamline office processes and administrative procedures to improve efficiency and effectiveness.

Requirements:

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• 3-5 years of experience as an Executive Assistant, Administrative Coordinator, or Office Manager.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Exceptional organizational and multitasking skills with attention to detail.
• Strong verbal and written communication skills, with the ability to interact with senior leadership and external partners.
• Ability to handle confidential information with discretion and professionalism.
• Experience in travel coordination, event planning, and expense management.
• Problem-solving mindset with the ability to anticipate needs and proactively address challenges.
• Familiarity with scheduling tools, document management systems, and office technology.
• Ability to work independently and thrive in a fast-paced, high-pressure environment.

Join a Team That Works for You

At Staffmark, we're more than just a staffing company-we're your career partner. As part of RGF Staffing and Recruit Group, anHR powerhouse behind big names like Indeed and Glassdoor, we've got the muscle and the know-how to get you where you want to go.
With more than half a century of experience and a track record of putting hundreds of thousands of people to work every year, we've got your back. Whether you're looking to level up, switch gears, or just get to work fast, we make it happen.
Join us and experience the advantage of working with a trusted name in recruiting-because your success is our success.

After you have applied, download our Staffmark Group WorkNOW App to receive real-time job offers and apply for additional opportunities. You can download it from the App Store or get it on Google Play.

About Staffmark

Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Staffmark is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.

To read our Privacy Notice for Candidates and Employees/Contractors, please refer to our Privacy Notice for Candidates and Employees/Contractors.

By applying for this job, you agree that you may receive both AI-generated and non-AI generated calls, text messages, or emails from Staffmark Group and/or its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our general Privacy Policy at Privacy Policy - Staffmark