Administrative Assistant at Robert Half

Robert Half Lexington is looking for a detail-oriented Administrative Assistant to join a team in Frankfort, Kentucky. In this long-term contract role, you will play a key part in supporting daily operations by managing administrative tasks, coordinating logistics, and ensuring smooth office functionality. This position offers an excellent opportunity to contribute to a dynamic environment while utilizing your organizational and communication skills. Apply today to be considered!

Responsibilities:

• Operate and maintain office equipment, including managing copy center operations and ensuring timely completion of copy, folding, and labeling tasks.

• Oversee the processing and distribution of incoming and outgoing mail, including express deliveries, and maintain accurate records.

• Organize and restock corporate supplies and ensure breakrooms are adequately supplied.

• Conduct regular facility walkthroughs to assess and report on the work of janitorial staff.

• Assist with the preparation of meeting and workspace areas, including coordinating with vendors and organizing necessary materials.

• Collaborate with other departments to support cross-functional tasks and projects.

• Manage email correspondence and ensure timely responses to inquiries.

• Schedule appointments and maintain calendars to ensure effective time management.

• Respond to inbound calls and provide exceptional customer service to internal and external stakeholders.

• Support data entry tasks, ensuring accuracy and proper documentation.

• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with a keen eye for detail and accuracy.
• Experience in handling inbound and outbound calls, providing excellent customer service.
• Ability to manage email correspondence professionally and efficiently.
• Skilled in scheduling appointments and managing calendars.
• Familiarity with data entry processes and maintaining accurate records.
• Proven ability to work collaboratively in a team-oriented environment.
• Excellent communication skills, both written and verbal.