Pro-Active Engineering is looking for an Administrative Assistant/Receptionist to be the welcoming voice and face of our company. This role provides a wide range of administrative and office support for the companys management team.

Essential Functions

Support all front desk activities during office hours 8:00am to 4:30PM.
Answer, screen and transfer inbound phone calls.
Maintain polite and professional communication via phone, email and in person.
Handle office tasks such as filing, data entry and generating reports.
Maintain office supply inventories.
Organize and prioritize large volumes of information, emails and calls.
Maintain supply inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies.
Provide administrative support to Finance, HR, Operations and Quality departments and working on special projects as requested.

Competencies

1. Communication Proficiency written and verbal

Planning and Organizing
Prioritizing
Problem Solving
Technical Capacity
Attention to Detail and Accuracy
Collaboration Skills
Flexibility
Ability to Multitask
Customer Service Orientation

Required Education and Experience

High School diploma or GED
Computer skills and knowledge of relevant software.
Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
Ability to work in a busy office with frequent interruptions.
Desire to be proactive and create a positive experience for others.
Must have a valid drivers license with a good driving record.

Preferred Education and Experience

Associates degree
Two years of related experience

Compensation and Benefits

Pro-Active Engineering offers a competitive wage based on experience and a generous benefits package to include health, dental, vision, life insurance, short and long-term disability, retirement plan with a company match, FSA, paid vacation, sick days, holidays and Gain Sharing bonuses. We also offer a business casual dress code. You can wear jeans every day!

AAP/EEO Statement

Pro-Active Engineering provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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Administrative Assistant/Receptionist at Pro-Active Engineering LLC

Job Description

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