Administrative Associate III - Assistant to the Chair at InsideHigherEd

202500348S

Administrative Associate III - Assistant to the Chair

Non-Exempt

This position is a pay grade 7. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf

Technical/Para-Professional

Dept of Mathematics and Statistics

Division of Academic Affairs

11/04/2025

Yes

Associates degree in related field. Four years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Performs complex administrative assistant duties for the Department of Mathematics and Statistics and assist the Department Chair.

Performs complex and confidential duties for the Department of Mathematics and Statistics. Collects, maintains, and submits materials for compliance. Collects, reconciles, and maintains office data for the department. Processes and reconciles travel for the department, guests, and students including filling the travel pre-approvals and reconciling travel expense reports. Processes orders, reconciles purchases and payment requests within BearKat Buy. Reconciles PCard statements. Maintains and reconciles budgets/funding sources that fall under the department, including grants, and runs reports for transactions. Collects and processes hiring paperwork for faculty and teaching assistants. Processes Electronic Personnel Action Forms (EPAFs) and approves leave reports and timesheets. Coordinates, implements, and documents departmental processes. Supervises student employees within the office. Position involves multitasking and prioritizing projects. Requires the ability to analyze data, generate spreadsheets, and reports as needed. Requires General knowledge of standard office functions. Responsible for annual college inventory. Requires interaction with other staff, faculty, academic departments, grant officials and other SHSU representatives. Performs other duties as assigned.

Requires good knowledge of procedures and practices and solves routine problems of a repetitive nature. Must be able to apply policies and procedures. Must be able to use standard office software.

Full Time

https://shsu.peopleadmin.com/postings/45367

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report