Administrative Coordinator (Human Resources and Internal Audit, Ethics & Compliance) at InsideHigherEd

Job Title: Administrative Coordinator (Human Resources and Internal Audit, Ethics & Compliance)
Location: USO-TW Building ATL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 291400
About Us

The University System of Georgia (USG) is one of the nation's largest and leading public higher education systems. The USG is committed to creating a more educated Georgia that is prepared for the global, knowledge economy by increasing degree completion, ensuring academic excellence, spurring research and creativity, driving business creation, and making effective and efficient use of resources. The USG will accelerate our state's higher education commitment to educational attainment, accountability, partnerships, performance, value, and global competitiveness. Our organizational core values are founded upon the principles of Integrity, Excellence, Accountability, and Respect.

Job Summary

The University System of Georgia (USG) is accepting applications for an Administrative Coordinator to provide comprehensive administrative support to both the Office of Human Resources and the Office of Internal Audit, Ethics and Compliance. This role is entrusted with highly sensitive and confidential matters and serves as a key liaison across a wide range of internal and external stakeholders, including members of the Board of Regents, System Office leadership, institutional administrators, and staff. The position requires a high level of professionalism, discretion, and organizational agility. Occasional in-state travel and extended hours may be required.

The ideal candidate will demonstrate experience supporting complex organizations and proactively anticipating needs. They will be a collaborative team player, strategic thinker, and detail-oriented professional who thrives in a fast-paced, deadline-driven environment. The ability to maintain confidentiality and exercise sound judgment, tact, and diplomacy is essential.

Responsibilities

• Provide proactive calendar management and scheduling, making travel arrangements, preparing expense reports for signature, compiling materials and other documentation required for attendance at various meetings and events (including Board meetings), etc.
• Prepare and process requisitions, contract routing, payment requests, and expense reports.
• Assist with budget management.
• Manage day-to-day departmental operations including ordering supplies, overseeing equipment and inventory maintenance, distributing departmental mail, greeting and assisting departmental visitors, answering telephone calls, and maintaining various departmental listservs etc.
• Draft and compile correspondence, reports, agendas, and other documentation for meetings and events, including Board meetings.
• Attend designated meetings and transcribe minutes; combine and finalize report documents as needed.
• Maintain departmental in/out-of-office calendars and manage various distribution lists.
• Coordinate logistics for meetings and events, including space reservations, catering, and teleconference services.
• Create and manage documentation associated with various meetings and events including agendas, Continuing Professional Education (CPE) documentation, etc.
• Respond to emails, screen and route calls, and visitors promptly and appropriately.
• Maintain departmental websites and listservs.
• Support professional memberships (e.g., ACUA, IIA, CUPA) and related documentation.
• Develop and maintain organized filing systems for rapid information retrieval.
• Assist with special projects and other assignments as needed.
  

Required Qualifications

• Associate's degree required.
• Minimum of three years of experience performing clerical or administrative work in an office environment required.
• An equivalent combination of education and experience is acceptable.
  

Preferred Qualifications

• A Bachelor's degree from an accredited college or university in a related major and at least four years of administrative experience.
• Experience supporting multiple team members and/or departments.
  

Knowledge, Skills, & Abilities

• Exceptional organizational, communication and interpersonal skills.
• High degree of proficiency with effectively utilizing and leveraging technology including use of teleconference software and advanced proficiency with Microsoft Office Suite including Word, PowerPoint and Excel required. Working knowledge of Access and Visio are desirable.
• Ability to work independently with minimal supervision.
• Ability to manage time and prioritize multiple tasks and requests effectively.
• Adept in exercising good judgment, maintaining professionalism, manage competing demands in a fast-paced and dynamic environment.
• Ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to interpret, analyze and synthesize information needs and solve problems or make recommendations as appropriate.
• Ability to gather data, compile information, and prepare reports.
• Ability to create, compose, and edit written materials.
  

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). These Bylaws and Policies are available for inspection upon request.

Equal Employment Opportunity

The University System Office is an equal employment, equal access, and equal opportunity employer. It is the policy of the University System Office to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For questions or more detailed information regarding this policy please contact the University System Office Human Resources at 404.962.3242. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Background Check

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted. The University System Office holds the sole discretion in assessing eligibility for employment.