Administrative Coordinator III - Faculty Records Coordinator (Internal Applicants Only) at InsideHigherEd
Job Description
202500323S
Title:Administrative Coordinator III - Faculty Records Coordinator (Internal Applicants Only)
FLSA status:Non-Exempt
Hiring Salary:This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.
Technical/Para-Professional
Department:Office of the Provost
Division:Division of Academic Affairs
Open Date:10/21/2025
Open Until Filled:Yes
Educational and Experience Requirement:Bachelor’s degree in a related field. Four years of relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Must be a current Sam Houston State University employee in order to be considered for this position.
Performs advanced and complex administrative support duties for the Faculty Records and Reporting area within the Office of the Provost.
Primary Responsibilities:Oversees graduate teaching assistant hiring for Academic Affairs division. Assists in the development of operational policies. Interprets policies and explains procedures relating to activities performed in the Faculty Records and Reporting area within the Office of the Provost. Prepares reports and maintains adequate records. Handles routine and special correspondence. Performs specialized tasks requiring a high level of skill in the preparation of reports. Assists in compiling statistical data and preparing various written summaries concerning divisional activities. Acts as liaison between administrators and staff in handling of matters which may involve policy decisions. Processes faculty paperwork for hiring, reappointments, and other payroll paperwork. Processes faculty workload for colleges. Assists with tracking signed and unsigned faculty contracts. Reviews internal procedures and recommends needed changes. Responsible for large college workload reporting, employment processing, and assists with workload training. Performs other related duties as assigned.
Other Specifications:Requires detailed knowledge of university infrastructure, policies, and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement.
Full Time Part Time:Full Time
Quicklink:https://shsu.peopleadmin.com/postings/45204
EEO Statement:Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Annual Security and Fire Safety Report
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