TITLE: Administrative Coordinator

DEPARTMENT: Student Support Services

REPORTS TO: Director Student Support Services

CLASSIFICATION: Staff-12 months

EFFECTIVE DATE: TBD

STANDARD WORK HOURS: 37.5 hours per week

EMPLOYMENT STATUS: Full-Time

EMPLOYMENT CLASSIFICATION: Non-Exempt

JOB SUMMARY:

To provide administrative and coordinating support for the Student Support Services program

ESSENTIAL JOB FUNCTIONS:

Coordinates activities, events, programs, and initiative to support “high” at-risk participants

Monitors student academic performance of Student Support Services participants

Provides intervention when needed or requested by select SSS participant

Serves on the SSS Participant Onboarding Committee

Partners with SSS Director to conduct entry assessments for all onboarding students;

Coordinates tutorial services for non-ACE course tutoring

Assists participants with developing their individual SSS success plans

Conducts scheduled check-in’s and advising sessions

Assists with maintaining the official data tracking system of participants

Manages and monitors all SSS budget activity; which will be reconciled with the records managed by the Director quarterly

Prepares and maintains all SSS forms

Coordinates all SSS staff and student travel

Coordinates meeting rooms and spaces for SSS Programming

Manages manual SSS filing system

Coordinates and supervises SSS Federal Work-study Students

Manages SSS Social Media Accounts

Participates in all required K YSU and SSS sponsored trainings

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Knowledge of fundamental office procedures.

Knowledge of records administration and maintenance techniques and procedures.

Ability to accurately prepare and maintain records, files, and reports.

Ability to maintain records of materials, supplies, time, and work performed.

Skill in communicating effectively in writing as appropriate for the needs of the audience.

Ability to maintain effective interpersonal relationships.

Ability to exercise sound judgment in making critical decisions.

Ability to prepare financial and accounting records.

Skill in managing one's own time and the time of others.

Skill in completing assignments accurately and with attention to detail.

Ability to work under pressure and meet close deadlines.

Ability to analyze, organize and prioritize work while meeting multiple deadlines.

Ability to analyze and prepare documents, reports, and correspondence.

Ability to process and handle confidential information with discretion.

Ability to review work for accuracy.

Ability to work evenings, nights, and weekends as necessary.

SUPERVISORY RESPONSIBILITY:

This position does not have supervisory responsibility.

OTHER DUTIES:

Performs related duties as assigned.

QUALIFICATIONS:

Minimum Bachelors Degree

2-3 Years (Higher Education Environment Preferred)

Licensing and Certifications: NA

WORKING CONDITIONS:

Be able to lift 15-25 pounds.

Internal and external candidates are encouraged to apply

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

Administrative Coordinator at InsideHigherEd

Job Description

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