Administrative Coordinator at Aston Carter

We are offering an exciting opportunity with a renowned professional consulting services company that specializes in various fields such as planning, engineering, architecture, interior design, landscape architecture, surveying, environmental sciences, project management, and project economics for infrastructure and facilities projects. With over 22,000 employees and operations in more than 410 locations across North America and six continents internationally, we are seeking a dedicated candidate to support office administrative duties as the busy season approaches.

Responsibilities

• Perform extensive data entry tasks.
• Engage in client communication to ensure effective service delivery.
• Update and maintain files with accuracy.
• Scan documents and manage digital records.
• Cross-reference data to ensure accuracy.
• Learn and utilize new software programs efficiently.

• A minimum of 1-3 years of administrative experience.
• Proficiency in data entry and order entry.
• Strong verbal and written communication skills.
• Professional demeanor with a positive attitude.
• Ability to establish and maintain positive relationships with co-workers and customers.
• Self-directed with strong time management skills.
• Competency in Microsoft Office Suite applications and basic data processing.
• Familiarity with Adobe Acrobat.

• Bilingual skills are a plus.

This position is based in a professional office environment located in Petaluma, with a business casual dress code. The standard shift is from 8:00 AM to 5:00 PM.

Job Type & Location

This is a Contract position based out of Petaluma, CA.

Pay and Benefits

The pay range for this position is $25.00 - $26.50/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Petaluma,CA.

Application Deadline

This position is anticipated to close on Nov 14, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.