Administrative Coordinator at Robert Half

We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Manhattan Beach, California. In this long-term contract role, you will play a pivotal part in managing and maintaining footwear samples, ensuring seamless coordination across divisions. This position requires strong administrative skills and the ability to handle multiple priorities effectively in a dynamic retail environment.

Responsibilities:
• Maintain and organize division showrooms, ensuring they are updated with the latest footwear samples and properly arranged for meetings and presentations.
• Coordinate sample transfers to offsite libraries, including accurate documentation and retrieval of items as needed.
• Manage sample shipments for domestic and international events, ensuring timely delivery and communication with teams to meet deadlines.
• Receive and distribute incoming samples from Asia, sorting and delivering them to appropriate team members while monitoring deliveries.
• Collaborate with sales representatives and the product team to allocate rare samples for account meetings and virtual presentations.
• Partner with the Digital Imaging team to prepare samples for photography, including proper labeling and invoicing.
• Fulfill sample requests, providing tracking information and maintaining detailed records of sample distributions.
• Audit line sheets for accuracy in product information and images, ensuring consistency across documentation.
• Track and log samples for national accounts and sales purposes, maintaining an organized inventory.
• Support product team review meetings by arranging pre-production samples and preparing development reports as required.• Minimum of 1 year of experience in an administrative or coordination role, preferably within the retail industry.
• Proficiency in administrative tasks such as calendar management, scheduling, and handling inbound calls.
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate records.
• Excellent communication skills, both written and verbal, to coordinate with various teams and external partners.
• Attention to detail to ensure accuracy in sample tracking, documentation, and showroom maintenance.
• Ability to work collaboratively with cross-functional teams, including sales, product, and imaging departments.
• Familiarity with inventory management and logistics processes.
• Proficient in using office software and tools to support administrative tasks.