Administrative Specialist III - Student Services at InsideHigherEd
Job Description
Non Classified
Job Title:Administrative Specialist III - Student Services
Classification Title:Administrative Specialist III
Campus Location:ASU Beebe
Job Description:GENERAL DESCRIPTION
The Administrative Specialist to the Vice Chancellor for Student Services provides high-level administrative and operational support to the Office and Division of Student Services. This position assists the Vice Chancellor with correspondence, scheduling appointments, preparing reports, managing communications and serving as a liaison between students, staff, and departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES
· Perform general administrative duties to support the Vice Chancellor for Student Services including answering telephone, making copies, and developing correspondence as needed. Provides customer service as point of contact for students, faculty, staff and visitors via phone email, and/or in-person.· Prepare correspondence, reports, memos, agendas, and presentations for internal and external use as requested. Process mail in/out and track deadlines and assist in monitoring department projects and initiatives. Attend meetings and takes minutes upon request.· Handle confidential and sensitive information with discretion and professionalism.· Provide administrative support for student services events, programs, and outreach efforts.· Assist in the preparation and maintenance of department budgets, including purchase orders, requisitions, and expense tracking as needed.· Create and maintain files for appeals, complaints, grievances, student conduct and Title IX cases.· Support communication between the Vice Chancellor and Student Services departments including Advising and Learning, Counseling, Financial Aid, Registrar, Admissions, Student Life, Student Support Services and others.· Other duties as logically associated with the position are assigned.
Required Qualifications
- Knowledge of specialized field (however acquired), such as basic accounting, computer, etc. equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college, plus 5 years related experience and/or training or equivalent combination of education and experience.
Preferred Qualifications
- Familiarity with Banner, Argos, or other student information systems.
- Experience supporting senior-level administrators in a college or university setting.
- Understanding of FERPA and student confidentiality standards.
$27,577
Stand:regularly
Walk:regularly
Sit:frequently
Use hand to finger, handle, or feel:regularly
Reach with hands and arms:regularly
Climb or balance:occasionally
Stoop, kneel, crouch or crawl:occasionally
Talk or Hear:continuously
Up to 10 pounds:regularly
Up to 25 pounds:occasionally
Does this position have any special vision requirements? Check all that apply.:Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus
Background Check Statement:This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.
Background Check Requirements:Both
ASU Beebe EEO Statement :Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.
Posting Number:NC2902014
Open Date:06/24/2025
Open Until Filled:Yes
Special Instructions to Applicants:NOTE: If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran’s Preference, we will need to see proof of status in order to grant that. Please see Veteran’s Preference section of the application for specific proof.
Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.
U.S. Department of Labor
- Know Your Rights https://www.dol.gov/sites/dolgov/files/OFCCP/regs/compliance/posters/pdf/22-088_EEOC_KnowYourRights-ScreenRdr.pdf
- Family and Medical Leave Act (FMLA) https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf (English) https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf (Spanish)
- Employee Polygraph Protection Act https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
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