Administrative Specialist at InsideHigherEd

Administrative Specialist 
College of Education and Human Development
Georgia State University
Middle and Secondary Education

The Department of Middle and Secondary Education at Georgia State University is dedicated to engaging in research, teaching and serving in urban environments, promoting equity, social justice, and collaborating with schools, communities, and organizations in metropolitan Atlanta and globally. MSE prepares educators to teach a wide range of subjects and we strive to create an environment that fosters collaboration, innovation, and academic excellence. Our team is committed to ensuring that all learners have equal access to meaningful educational opportunities.

The Department is seeking (1) dedicated and experienced Administrative Specialist.

WHAT MAKES THE COLLEGE OF EDUCATION AND HUMAN DEVELOPMENT A GREAT PLACE?
• A flexible work environment
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunities and mentorship
• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO:
The essential duties and responsibilities of the Administrative Specialist are the following:

• Coordinate the hiring of Graduate Assistants, Part-Time Instructors, and Adjunct Professors; receives, compiles, and completes required hire paperwork; submits final documents to Business Manager for approval to forward on to Dean's Office: and monitors the hiring process through completion. 
  Works with Business Manager to resolve HR matters, i.e. payroll, ADP time, iCollege access, etc. for PTs and GRA/GTAS.
   
• Authorizes students in BANNER for departmental courses, troubleshoots registration problems; and assists with unit course authorizations and intern placements 
   
• Coordinates comprehensive examinations to include communicating with students & faculty, reserving space, and Issuing equipment as needed. 
  Collects exams, reports and follows-up with faculty in a timely manner after completion of exams. 
   
• Maintains student admission database; sans students forms and submits original documents to the Office of Academic Assistance; assists faculty with reporting grades, incompletes, and graduation resolutions 
   
• Collects departmental syllabi and maintains files on departmental shared drive, disseminates information to Dean's Office. 
  Works with Chair to develop a staggered semester class schedule that offers major and elective courses annually, coincides with the program of study course requirements, and does not conflict with students' ability to graduate on time. 
   
• Communicates information to faculty regarding academic deadlines - registration/adjustment periods, drop/add, grades, etc. 
  Maintains historical data for enrollment and course offerings to assist with developing a variety of reports that assist management with making decisions on what courses are offered and when. 
   
• Serves as departmental liaison to the Dean's Office, Office of Academic Assistance, and the Registrar's Office to resolve registration problems. 
  Works with Chair on special projects. 

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion of the employee's direct supervisor

Bachelor's degree and two years administrative experience; or a high school diploma or GED and four years administrative experience; or a combination of education and related experience.