Advancement Services & Operations Manager at InsideHigherEd

Job Title: Advancement Services & Operations Manager
Location: Americus, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 291401
About Us

Georgia Southwestern State University is a state university serving a diverse population of students, offering a range of strong undergraduate and graduate programs in a vibrant learning environment. The University is a collegial community that values collaboration and community engagement with an emphasis on faculty, staff, and student interactions. An active student body and state-of-the-art amenities enhance the learning experience on a visually appealing campus located in historic Americus, Georgia.

Georgia Southwestern State University aspires to be an engaged, progressive, and inclusive university that serves as a vibrant center of learning, culture, and economic development for Southwest Georgia and beyond.

Job Summary

This position provides management support for a variety of Foundation functions, including gift receipting and reporting.

Responsibilities

• Processes donor gifts. (25%)
  • Processes receipts and donor acknowledgements to include gift entry, gift posting, and recording and updating donor information.

  • Merges receipts, acknowledgements, and other communications and reports using specified software.

  • Coordinates with accounting staff regarding gift entry, gift posting, fund creation, gift restrictions, and audit reporting.

  • Ensures compliance with fundraising policies, goals and procedures.

• Researches information and prepares reports. (25%)
  • Extract information for computerized database to meet the research and reporting needs of the Executive Director and other staff.

  • Produces donor activity reports.

  • Completes surveys.

  • Prepares annual VSE report.

  • Coordinates the preparation and mailing of annual donor reports.

  • Prepares the Annual Foundation Report.

• Provides support to the Executive Director. (20%)
  • Schedules appointments.

  • Maintains files and records.

  • Prepares correspondence.

• Manages preparations for meetings and events. (20%)
  • Creates and manages advancement calendar of events and activities.

  • Arranges board and committee meetings to including preparing agendas and taking minutes.

  • Communicates with board members regarding upcoming events and activities.

  • Coordinates fall post-meeting dinners and other gatherings.

  • Coordinates Scholarship Thank You Day events.

• Performs a variety of related duties. (10%)

Required Qualifications

Educational Requirements
Associates degree required. Bachelor's degree preferred.

Required Experience
More than three years of related experience required.

Knowledge, Skills, & Abilities

• Knowledge of rules and regulations governing the processing of gifts.

• Knowledge of data analysis and reporting principles.

• Knowledge of modern office principles and practices.

• Knowledge of event and meeting coordination principles.

• Skill in the operation of computers and job-related software programs.

• Skill in decision making and problem solving.

• Skill in interpersonal relations and in dealing with the public.

• Skill in oral and written communication.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at [email protected].

For technical support, please call the USG Service Desk at 877-251-2644 or [email protected].

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.

Equal Employment Opportunity

Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.