AP Specialist at Advantex Professional Services

Accounts Payable Specialist – (NETSUITE) Long Beach, CA

We are seeking an experienced Accounts Payable Specialist to join a dynamic finance team in Long Beach. The ideal candidate will have strong experience in NetSuite and multi-entity environments and be capable of navigating complex accounting structures while maintaining accuracy and efficiency.

Key/Core Responsibilities:

Bill processing, Report Processing, Commercial Credit Card Reconciliation, Set-up and pay Vendor Bills (NetSuite)

• Review and process invoices, exercising judgment to determine proper treatment of expenses, including prepaids, fixed assets, deposits, and standard operating costs.
• Process employee reimbursements and per diems in a timely and accurate manner.
• Record and reconcile credit card transactions, ensuring compliance with internal controls.
• Code invoices accurately to the appropriate project, department, and location, leveraging supporting documentation and exercising critical thinking for exceptions.
• Support the centralization of AP processes in preparation for an upcoming ERP implementation.
• Research and resolve complex transactions, including intercompany charges and items outside standard procedures.
• Maintain accurate vendor records and document coding decisions to ensure consistency and knowledge sharing.
• Collaborate with team members, Ops, and Admin supervisors to address open questions efficiently, ensuring billable expenses are captured correctly by AR specialists.
• Assist with month-end close activities, including reconciliations and reporting.

Qualifications:

• 3+ years of Accounts Payable experience, preferably in a multi-entity environment.
• Familiarity with NetSuite preferred.
• Solid understanding of expense coding, accruals, prepaids, and fixed assets.
• Experience managing both PO (2/3-way match) and non-PO bills.
• Ability to navigate complex GL structures and apply critical thinking to unique or non-standard transactions.
• Strong organizational skills, with a habit of documenting processes and decisions clearly.
• Proficient in Excel, including VLOOKUP, XLOOKUP, and basic pivot tables.
• Knowledge of AP automation tools or integrations (e.g., Ramp) is a plus.
• Comfortable working in a fast-paced, evolving environment with changing processes.

Why Join:

• Great benefits package
• Opportunity for temp-to-hire or direct hire
• Dynamic, collaborative work environment

Requirements:

• Background and Credit Check

Pay rate: $28.00 - $32.00