Assistant Director, Contract and Subaward Negotiations at InsideHigherEd

Posting Number:

PG193926EP

Internal Recruitment :

No

Working Title:

Assistant Director, Contract and Subaward Negotiations

Anticipated Hiring Range:

$90,000 - $105,000

Work Schedule:

Monday - Friday, 8:00AM - 5:00PM, additional hours as necessary to meet all obligatory deadlines

Job Location:

Raleigh, NC

Department :

Sponsored Programs and Regulatory Compliance Services

About the Department:

Sponsored Programs and Regulatory Compliance Services (SPARCS) is responsible for pre-award and nonfinancial post-award activities for contracts, grants and cooperative agreements. In partnership with College Research Offices, Sponsored Programs facilitates the preparation and submission of proposals to all external sponsors, and has administrative responsibility for more than 3,700 award actions securing approximately $500M annually. Sponsored Programs staff negotiate and execute all sponsored funding agreements from Federal, State and local governments as well as nonprofit and industry sponsors. Sponsored Programs is responsible for non-financial post-award management, outgoing subawards, and non-monetary agreements necessary for the conduct of research, such as collaboration and data use agreements.

Regulatory Compliance Services comprises oversight functions for protection of human and animal research subjects, conflict of interest, export controls, research integrity and other regulatory areas.

Wolfpack Perks and Benefits:

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.
What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!
  
  

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties:

The Assistant Director for Contract and Subaward Negotiations, leads the negotiation and execution of agreements with non-profit and government sponsors and oversees subawards to a variety of recipients. In this role, your expertise will play a role in supporting research initiatives while maintaining institutional integrity and compliance.
Key Responsibilities:

• Oversee the negotiation, drafting, and execution of contracts and subawards with non-profit and government partners.
• Supervise and train Contract and Subaward Negotiators, providing guidance on negotiation strategies, agreement language, and risk assessment.
• Manage the prioritization and assignment of agreement negotiations, balancing complexity, risk, and team member workloads.
• Collaborate with internal stakeholders, including legal, compliance, and research teams, to ensure procedural alignment and resolution of contract-related matters.
• Coordinate compliance screening for agreements, addressing dissemination restrictions, IT security, export controls, and regulated substances.
• Maintain and update agreement templates, publish guidance materials, and deliver training to campus stakeholders on contractual matters.
• Ensure compliance with federal regulations (e.g., OMB Uniform Guidance, FAR) for subrecipient risk assessment and subaward monitoring.
• Evaluate and improve internal processes to enhance efficiency, stakeholder service, and risk mitigation.
  
  

This role is ideal for a proactive leader with a deep understanding of research administration, contract negotiation, and compliance regulations. If you enjoy mentoring teams, streamlining processes, and fostering collaborations that drive innovation, we encourage you to apply.
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.

Other Responsibilities:

In addition to the core responsibilities of this role, there will be occasional opportunities to take on additional duties. This offers an opportunity to build upon your current skills and support the groundbreaking research at NC State University.
Additional responsibilities may include:

• Collaborating with College Research Offices on proposal development
• Preparing and delivering presentations and/or trainings to on-campus stakeholders on topics pertinent to publicly funded research
• Consulting and assisting with rollout and ongoing utilization of case management systems

Minimum Education and Experience:

Require post-baccalaureate credentials or a bachelor’s degree plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.

Other Required Qualifications:

• Proven experience working with:
  • University sponsored program agreements with Federal, state and local governments, and non-profit foundations in the US and other countries;
  • The Federal Acquisition Regulation (FAR), agency supplements to the FAR, the Code of Federal Regulations (CFR), and Uniform Guidance, including requirements for subrecipient risk assessment and monitoring; and,
  • The Microsoft Office® suite of software applications, especially Word and Excel, Adobe Acrobat, Internet Browsers and relational databases.

• Management or supervisory experience, preferably in an academic setting, necessary to oversee agreement review and negotiation, subaward drafting and management.
• Policy and process development and implementation that balances programmatic, operational needs, compliance with sponsor requirements and risk mitigation.
• Excellent written and oral communication skills to engage in effective negotiations between parties with differing objectives and compliance requirements.

Preferred Qualifications:

• At least four years of hands-on experience in the negotiation of sponsored project awards and subawards at an R1 or R2 educational institution.
• Experience training or managing sponsored programs personnel in an academic environment.
• Experience working directly with government and non-profit sponsors to negotiate agreements.
• Working knowledge of applicable laws and regulations, including Uniform Guidance, U.S. intellectual property laws, and North Carolina state laws.
• Experience in accounting, auditing or business administration sufficient to assess project budgets and impact of terms on post-award business processes.
• Certified Research Administrator (CRA) or other comparable professional certification.

Required License(s) or Certification(s):

N/A

Valid NC Driver's License required:

No

Commercial Driver's License required:

No

Job Open Date:

01/27/2025

Anticipated Close Date:

Open Until Filled

Special Instructions to Applicants:

Please attach cover letter, resume and contact information for three professional references.

Position Number:

00105039

Position Type:

EPS/SAAO

Full Time Equivalent (FTE) (1.0 = 40 hours/week):

1.00

Appointment:

12 Month Recurring

Mandatory Designation - Adverse Weather:

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events:

Non Mandatory - Emergency Event

Department ID:

060401 - ORI - SPARCS

EEO:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.