Assistant Director at InsideHigherEd

Extended Job Title
Assistant Director
Position Description
Performs varied and complex administrative duties in the management and coordination of a large specialized project and/or program. Requires independent judgment and application of established policies and procedures. Works under general supervision with evaluation based on overall results obtained.
Requisition ID
42836BR
Optional Attachments
Professional/Personal Reference, Recommendation/Referral
Travel Required
Up to 25%
Pay Grade Maximum
11000
Major/Essential Functions

• Responsible for verifying, classifying and reconciling all expenses and income for the Memory Clinic, Research, Education, Outreach and Marketing divisions to ensure accuracy and fiscal integrity. Including the approval of purchases, travel and Pcard transactions. Reconciles each FOP.
• Ability to analyze financial data and prepare clear and concise financial reports to leadership and team members as requested.
• Responsible for preparing and executing the Institute’s annual budgets. Assist in annual report preparation. Responsible for understanding and interpreting financial statements & budgets.
• Assist the GIA Executive Director and faculty/staff during grant submissions including the preparation of the budget portion of grants. Act as liaison with OSP for research grants and reviews all compliance issues related to budgets, including pre- and post-awards processes.
• Check day-to-day GIA budget, prepare monthly GIA Financial report, and act as liaison between the GIA, budget, accounting and other financial departments.
• Strong communication and interpersonal skills to collaborate across departments, faculty, clinicians, and administrative leadership. Strong leadership, mentoring, and team-building skills.
• Oversee Institute’s human resource functions including EPAF’s, hiring process, leave records and liaison with Human Resources Department of TTUHSC.
• Serve as liaison with other institutional departments to ensure compliance with institutional, state and federal regulations.
• Assist with daily business matters in the administrative offices as needed. Assist with outreach activities as needed.
• Other duties that are assigned, as needed, in order to accomplish the mission/goals of the institute, such as financial reporting, forecasting, and budget development .
• Observe work and safety rules. Responsibility also includes ensuring overall cleanliness of the office/work area.

Grant Funded?
No
Pay Grade Minimum
4000
Pay Basis
Monthly
Schedule Details
M-F 8 am to 5 pm; some occasional work outside these hours
Work Location
Lubbock
Preferred Qualifications

• Demonstrated ability to analyze complex financial data and prepare clear and concise financial reports to leadership/team members. 
• Proven experience in strategic financial planning, budget forecasting, and variance analysis.
• Ability to interpret and implement policies and procedures and ensure fiscal accountability.
• High proficiency in financial modeling and TTUHSC accounting software.
• Prior experience in a role developing and managing multi-source budgets (state, clinical, research, and foundation funds).
• Experience in financial analysis, forecasting, and variance reporting for operational and strategic decision-making. Commitment to maintaining fiscal integrity, transparency, and accountability in support of institutional goals.

Department
Garrison Institute on Aging
Required Attachments
Resume / CV
Job Type
Full Time
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.
Occasional Duties

• Additional administrative duties/responsibilities in the absence of the Director as needed.

Shift
Day
EEO Statement
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
Required Qualifications
Bachelor's degree in the area of specialization or closely related field plus three years of related administrative and technical experience OR a combination of education and/or years of experience in the area of specialization or closely related field to equal a minimum of 7 years.
Does this position work in a research laboratory?
No
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.
Introduction
Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.
About TTUHSC
Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Benefits
TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.