Assistant to the Vice Chancellor at InsideHigherEd

S3044

000789

Executive Assistant

Assistant to the Vice Chancellor

Administration - Staff

Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

University Advancement’s mission is to inspire connections, investments, and engagements that drive excellence and opportunity. Our vision is that we illuminate potential, eliminate barriers and ignite achievements. Meaningful and consistent engagement builds lifelong relationships with constituents and fosters trust that we are utilizing their investment for the continuing success of the University.

The University of North Carolina at Greensboro (UNCG) seeks an experienced and highly skilled Executive Assistant to support the Vice Chancellor for University Advancement. This position plays a critical role in advancing the mission and vision of the Division, providing comprehensive executive-level support while ensuring the efficient management and coordination of the Vice Chancellor’s daily operations. The ideal candidate will possess exceptional organizational, communication, and interpersonal skills and will work closely with internal and external stakeholders, including donors, alumni, and University leadership, to foster long-term relationships and drive the success of University Advancement’s strategic initiatives.

HIGH SCHOOL DIPLOMA OR EQUIVALENCY AND THREE YEARS OF PROGRESSIVELY RESPONSIBLE ADMINISTRATIVE/OFFICE MANAGEMENT EXPERIENCE; OR GRADUATION OR ASSOCIATE’S DEGREE IN SECRETARIAL SCIENCE, BUSINESS ADMINISTRATION, OR A RELATED DISCIPLINE AND ONE YEAR OF PROGRESSIVELY RESPONSIBLE ADMINISTRATIVE/OFFICE MANAGEMENT EXPERIENCE; OR BACHELOR’S DEGREE, PREFERABLY IN BUSINESS ADMINISTRATION OR A RELATED DISCIPLINE; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.

• Education: Bachelor’s degree in Business Administration, Marketing, Communications, or a related discipline.
• Experience: Minimum of 5 years of progressively responsible administrative experience, including experience supporting senior executives (e.g., CEO, CFO, Vice President/Chancellor).
• Skills & Abilities:
  • Strong interpersonal and communication skills, both verbal and written, with the ability to engage and build relationships with individuals from diverse backgrounds.
  • Experience working with executives with complex schedules.
  • Demonstrated experience in providing exceptional customer service and problem-solving capabilities. Working with Board members and donors is a plus.
  • High level of computer literacy, including proficiency in Microsoft Office Suite and familiarity with database systems such as Banner.
  • Proven ability to manage multiple tasks and prioritize effectively in an extremely fast-paced, deadline-driven environment.
  • Strong attention to detail and organizational skills, with the ability to manage competing priorities and meet tight deadlines.
  • Exceptional discretion and the ability to maintain confidentiality in all aspects of the role.

• Ability to represent the Vice Chancellor and the Division in a professional, respectful manner.
• Capacity to anticipate needs and proactively support the Vice Chancellor’s goals and objectives.

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Applicants are required to upload a list of at least three (3) professional references that includes:

1. Name
2. Company Name
3. Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
4. Email Address
5. Contact Phone Number

$69,750 - $73,600

University Advancement - 33601

8 A.M - 5 P.M., M-F

12

Administrative & Managerial

Executive Assistant

11/12/2025

11/26/2025

1.000

Non-Exempt

Manage the Office of the Vice Chancellor

• Calendar & Scheduling Management: Independently manage a complex calendar, prioritizing competing demands for meetings, events, donor cultivation, and stewardship efforts.
• Liaison and Relationship Building: Act as a primary point of contact for the Vice Chancellor’s internal and external constituents, demonstrating knowledge of the Vice Chancellor’s preferences, protocols, and needs.
• Travel & Logistics Coordination: Handle all travel arrangements for the Vice Chancellor, including pre-approval, reimbursements, and tracking all expenses.
• Expense Management: Oversee and manage all Vice Chancellor-related expenses, including preparing and processing travel and entertainment reimbursements, ensuring accurate tracking of financial records.
• Sensitive Information Handling: Maintain the highest level of discretion in managing confidential and sensitive information, supporting the Vice Chancellor in all matters with trust and professionalism.
• Cross-Division Collaboration: Collaborate with other departments and leadership units across the University, especially the Chancellor’s Office, to support institutional goals and maintain effective working relationships.
• Office Operations Management: Perform general office duties, including answering phones, ordering supplies, sorting mail, and maintaining filing systems to ensure smooth day-to-day operations of the Vice Chancellor’s office.

Written and Interpersonal Communications

• Professional Representation: Act as a representative of the Vice Chancellor in meetings, events, and communications with internal and external stakeholders, ensuring alignment with the Vice Chancellor’s goals and style.
• Communication with Constituents: Demonstrate the ability to communicate effectively and professionally with a diverse group of stakeholders, including alumni, donors, faculty, and University leadership.
• Donor & Stakeholder Engagement: Support donor stewardship through communication and scheduling, ensuring that engagement efforts are professional and aligned with University Advancement’s mission and goals.
• Prepare and organize materials for meetings, ensure timely and clear communication of the Vice Chancellor’s messages, and assist with drafting correspondence.
• Create and design PowerPoint presentations for the Vice Chancellor, ensuring high-quality visual communication and effective messaging for internal and external audiences.

Meeting and Strategic Coordination

• Prepare meeting materials: Draft, edit, and distribute agendas; compile background materials; and create weekly meeting folders and meeting binders for the Vice Chancellor.
• Ensure readiness: Confirm the Vice Chancellor has all necessary information and materials in advance, tailored to the meeting’s purpose and participants.
• Coordinate logistics: Confirm the Vice Chancellor has all necessary information and materials in advance, tailored to the meeting’s purpose and participants.
• Anticipate Needs: Proactively identify and address needs before they arise, offering support for unforeseen challenges or priorities that may emerge in the Vice Chancellor’s schedule or workflow.
• Serve as liaison: Manage and prioritize meeting requests from internal and external stakeholders, providing background context and clarifying objectives to support decision making.
• Handle sensitive information with discretion, especially concerning donor relations, institutional strategies, and financial matters.
• When appropriate, represent the Vice Chancellor by attending meetings, taking notes, or managing follow-up tasks to ensure continuity of operations and alignment with divisional goals.

Other Duties as Assigned

• Undertake additional tasks and special projects as directed by the Vice Chancellor or senior leadership within the Division, ensuring support for strategic initiatives and operational needs.

Interpersonal Skills

• Persuades, prioritizes and negotiates to build cooperation and consensus with a variety of internal and external contacts and groups.
• Represents the administrator on a variety of subjects.
• Serves on various committees.
• May attend meetings in administrator’s absence.

Advanced

Knowledge Program

• Applies substantive knowledge in order to assist and represent administrator thoroughly in the scope, diversity, and complexity of all program operations and organizational commitments.
• Demonstrates the knowledge of the nuances, appropriate protocol, and specific preferences of the administrator and constituents.

Advanced

Written Communication

• Independently researches, develops, and composes presentation materials and speeches for the administrator in a variety of settings.
• Anticipates administrator’s needs to initiate written communication for administrators review.
• Edits documents developed from outside sources to incorporate the administrator’s personal style.

Advanced

Problem Solving

• Anticipates and negotiates solutions for potential problems that could impact the administrator and the scope of internal and external responsibilities/activities.
• Routinely coordinates and facilitates solutions with internal and external organizations and constituents.

Advanced

Planning and Organizing

• Prevents scheduling conflicts or anticipates and resolves conflicts competing with senior administrator’s schedule and/or priorities.
• Plans and organizes conferences, retreats, and/or annual events for administrator.

Advanced

Information/Records Administration

• Independently researches, analyzes, and makes recommendations regarding a variety of information from internal and external sources.

Advanced

Budgeting

• In conjunction with the administrator, advises subordinate units on fiscal matters such as budget planning, budget analysis, and funding sources.
• Manages the overall budget for the administrator by reporting expenditures and allocation of funds and sources on a regular basis.

Advanced

Reading - F, Vision-Preparing/Analyzing figures - F, Hearing - F, Talking - F, Writing, Standing, Sitting, Walking

Inside - F