Associate Dean of Finance and Administration, Division of Undergraduate Education at InsideHigherEd

Position Summary

The Associate Dean of Finance and Administration supports the Dean for Undergraduate Education and the International Education Office in matters of strategic planning and policy for special instructional programs, including general education, honors programs, and time-to-degree improvement efforts. The Associate Dean is directly responsible for coordinating financial (budget of ~$50 million) and personnel (1,100 casual restricted, academic and career employees) matters for the Division of Undergraduate Education (DUE) and consisting of the Academic Advancement Program (AAP), Center for Community College Partnerships (CCCP), Center for Community Engagement (CCE), Center for Scholars and Scholarship Enrichment (CSSE) Center for Academic Advising in the College(CAAC), Honors Programs, New Student and Transition Programs, Start Up UCLA, Undergraduate Education Initiatives (UEI), DUE Administration, Undergraduate Information Technology (UIT), and two Undergraduate Research Centers (URC). The Associate Dean directly supervises all finance/accounting, human resources/academic personnel, and space management for DUE. The incumbent coordinates the strategic planning process and periodic evaluation of the academic support services provided in areas of counseling, peer learning, scholarship services, AAP, Honors, and New Student and Transition Programs. The incumbent also works closely with the Division's Development officer to administer gifts to the Division. The Associate Dean reports to and receives direction from the Dean, but is expected to exercise a high degree of independent judgment and initiative in the performance of the job duties. As a member of the divisional leadership team, the Associate Dean advises the Dean and independently creates and implements methods for effective financial planning and budgeting, space allocations and planning, fiscal management and control, allocation of resources and FTE to departments and units, safety and emergency response initiatives, strategic planning, enrollment planning, academic program development, and faculty/academic recruitment and retention. Works with divisional leadership to develop and implement strategic initiatives as well as to respond to campus and system-wide issues and inquiries. When designated, represents the Dean in meetings and on committees. The Associate Dean also acts as backup to the other Associate Deans in the College should there be a vacancy and/or leave of absence.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

Extensive experience in higher education, strategic planning and management. (Required)

Experience hiring, training and supervising professional staff. (Required)

Previous experience working with faculty in developing academic support programs for students. (Required)

Budget management and human resources experience. (Required)

Extensive knowledge of University financial planning, management analysis and reporting, and human resources management. (Required)

Highly developed skill in both verbal and written communication to address sensitive, complex, and broad ranging issues in a university setting. Ability to work in a consultative, collaborative manner with the highest level of campus leadership. (Required)

Deep knowledge and understanding of University policy, programs and management. Ability to apply policy to ensure favorable outcomes. Skill in developing methods and recommendations for consideration by College Deans. (Required)

Ability to communicate with multiple constituencies, conducting participatory meetings, gaining acceptance of decisions, and advising and collaborating with others. (Required)

Ability to work independently, accepting challenging circumstances and taking initiative to solve problems where solutions are not always readily apparent. (Required)

Ability to exercise tact and discretion in matters of confidentiality. Ability to listen effectively and to deal with sensitive information. (Required)

Demonstrated ability to develop and maintain effective working relationships with a diverse, multicultural environment, interacting frequently with University faculty, administrative staff, and students. (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in related area or equivalent experience/training (Required)

PhD in related area (Preferred)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8am to 5pm
Union/Policy Covered

99-Policy Covered
Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Administrative%20Manager%202%20(40053429)