Business Development Coordinator - (Hybrid Schedule) at Reed Smith LLP

US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary The Business Development Coordinator will be based in the U.S. (New York City) and will play a critical role in supporting the marketing and business development activities for one of the firm’s key revenue-producing partners in Private Equity. This partner, a distinguished member of the executive committee, specializes in private equity, mergers, acquisitions, and capital markets. The primary responsibilities will encompass partnering with the Senior Manager of Business Development through the development of pitch decks, drafting responses to requests for information and proposals, and gathering valuable marketplace intelligence. The Business Development Coordinator will join a highly productive and collaborative team, working closest with the team to ensure comprehensive support for the partner. The role requires a hands-on, detail oriented, and organized professional who will contribute to revenue generation by crafting targeted pitches and presentations for clients throughout the globe. Strong organizational skills, exceptional written and verbal communication abilities, and flexibility in managing a substantial workload are essential. The ideal candidate will be resourceful, dynamic, and adept at working under pressure while maintaining a strong team-oriented approach, while providing administrative support to the broader support team. Collaboration with the Senior Manager of Business Development will be a key aspect of the role, necessitating a proactive and enthusiastic attitude towards independent work. The successful candidate should possess self-motivation, energy, confidence, and effective communication skills, enabling seamless collaboration across departments and offices and consistent, client-facing professionalism. Given the complexity of the position, the Business Development Coordinator must bring a wealth of relevant experience. Experience in private equity is highly desirable. Proficiency in PowerPoint is essential, as the role involves creating impactful presentations. Moreover, the successful candidate has demonstrated expertise developing persuasive RFP responses and client pitches, with rigorous attention to quality control, deadlines and brand consistency. Job Duties and Responsibilities Prepare tailored, compelling pitches and responses for new business opportunities and requests for information proposals. Conduct market research and client analysis to identify industry trends, white-space opportunities, and cross-practice synergies. Gather and analyze marketplace intelligence to identify potential clients, industry trends, and competitor activities. Develop research and actionable insights to support origination, expansion, and cross-selling initiatives for existing and prospective clients. Plan and execute business development-related client events, including drafting invitations, sourcing venues, and overseeing end-to-end logistics. Prepare relationship reports, generate relationship maps, and develop targeting plans. Maintain up-to-date attorney biographies with recent deals and experiences. Manage awards and directories submissions, including matter detail, collection, drafting and on-time filing. Maintain a database of directories submissions. Maintaining and updating the team’s CRM system with accurate client information and interaction logs. Assist in coordinating and strategically planning industry conferences, client seminars, and sponsorships. Develop client-ready practice pitch materials and collateral, including profiles, experience lists, case studies, RFPs, and credentials decks. Deepen relationships with existing clients by identifying needs, mapping stakeholders, and surfacing cross-selling and expansion opportunities in partnership with relationship partners. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Bachelor’s degree in Business, Marketing, Finance or related discipline required Experience: Minimum of three years of experience in business development, sales, or marketing in the professional services industry. Experience working in a high cadence, extremely fast-paced environment. Preference for candidates with experience in commercial investment banking, financial institutions, advertising agencies, or consulting firms. Experience in international law firms or other complex professional services environments will also be considered. Strong writing and communication skills. Proficiency in creating impactful PowerPoint presentations. Demonstrated ability to develop and deliver persuasive pitches, proposals, and RFP responses. Exposure to private equity is a plus. Ability to interact and influence members of a large organization. Strong organizational and time management skills to handle completing deadlines and priorities CRM (SalesForce) experience a plus. Professional demeanor and ability to thrive in a multi-faceted organization. Skills: Exceptional attention to detail, proactivity and self-direction, with the ability to independently manage multiple projects and competing priorities under tight deadlines, at times with limited oversight. Experience in managing complex RFPs and pitches across multiple practice groups and jurisdictions. Excellent written and verbal communication skills, with the ability to effectively interact at various levels and with a customer service mindset. Exhibits strong multitasking abilities, efficiently handling projects from various individuals and addressing diverse issues, with quick turn-around deadlines, on a daily basis. Advanced proficiency in PowerPoint, Microsoft Word, and Excel. Technologically savvy, with the ability to quickly learn new database systems. Possesses sound professional judgement and maintains a high degree of poise and professionalism with internal and external contacts. Skilled in establishing effective firmwide working relationships and communicating with individuals at all levels. Strong organizational, project management and problem-solving skills with a commitment to ongoing development. Client-service oriented; delivers exceptional service while working with diverse personalities and demonstrating cultural sensitivity. Ability to work both independently and collaboratively as part of a team, with a flexible approach. Flexibility and adaptability, with the ability to multi-task, stay organized, and manage competing priorities. Demonstrates initiative and takes proactive measures where possible. High energy, persistent mindset, enthusiasm, and strong goal orientation. Professional business demeanor, with the ability to identify, connect, and build relationships. Thrives in a fast-paced, high pressure environment and effectively manages multiple priorities, tasks, and demanding clients with diverse personalities at all levels within the organization. Embraces new ideas and quickly applies them in practice. Collaborates effectively and cooperatively with others, fostering teamwork and sharing information to support the development of business and achieve team goals. Other Supervisory Responsibilities: None. Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use. Ability to utilize technology, including computers and telecommunication devices. Attention to detail and accuracy are critical skills necessary for ensuring precision and quality in all tasks and responsibilities. Ability to use independent judgment and discretion and adapt to changing work situations. Working Conditions: Expected to work in person in the New York City (Midtown Manhattan) office a minimum of three days per week, subject to change. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. This is a non-exempt position. The hourly wage range for this role is $49.72 – $71.42, with an estimated annual compensation range of $90,500 to $130,000, based on a 37.5-hour work week. New York: $49.72 – $71.42 per hour (estimated annual compensation range: $90,500 – $130,000) Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.