Clerkship Program Coordinator I UF Emergency Medicine

Job No: 537740
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Health Care Administration/Support
Department: 29290100 - MD-EMERGENCY MED-AED

Job Description

Classification Title:

Res/Fellowship Program Crd I

Classification Minimum Requirements

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and relevant experience.

Job Description:

The University of Florida, Department of Emergency Medicine, seeks a motivated Clerkship Program Coordinator to oversee all aspects of our Emergency Medicine Clerkship program and support medical student education. Reporting to the Assistant Director of Academic Administration, this position plays a vital role in managing clerkship operations, coordinating student schedules, maintaining academic records, and supporting faculty engagement with learners.

You'll collaborate with faculty, staff, and students to ensure an exceptional educational experience for UF and visiting students rotating through the Emergency Department.

The UF Department of Emergency Medicine is affiliated with UF Health Shands Hospital, a 1,162-bed academic medical center and Level 1 trauma facility. As a regional referral hub, it offers unmatched clinical exposure for students and exemplifies excellence in teaching, research, and patient care.

Key Responsibilities:

Clerkship Program Coordination

Lead orientation, scheduling, evaluations, and communication for all EM Clerkship students on a 4-week cycle.
Coordinate weekly simulation, didactic, and EMS ride-along sessions.
Proctor exams, prepare mid- and final evaluations, and present student progress to grading committees.
Track student awards, support faculty teaching engagement, and contribute to ongoing curriculum improvements.
Coordinate faculty involvement and track student award nominations and recognitions (e.g. Student Educator of the Block, Procedure Palooza).

Academic Systems & Reporting

Manage course materials and evaluations through platforms like Canvas, Qualtrics, and New Innovations.
Enter final grades and faculty evaluations, maintain student records, and oversee Academic Activity Reporting (AAR) each semester.
Support website updates and propose data-informed process enhancements.

Career Track & Visiting Student Support

Facilitate advising, rotation placement, evaluations, and events for internal and external students pursuing EM residencies.
Coordinate URiM externship support, manage VSAS/VSLO applications, and ensure timely submission of SLOEs.
Assist with student engagement events such as mentorship dinners and application workshops.

Additional Responsibilities:

Coordinate MS4 electives (e.g., Ultrasound, Critical Care) and assist with research placements.
Oversee the Emergency Department's shadowing program, including application review, documentation, scheduling, and compliance across UF and partner programs.

Why Gainesville?

Gainesville, home to the University of Florida, was ranked the #1 best city to move to in Florida by USA Today. With a mix of small-town feel and big-city amenities, it's ideally located near beaches, airports, state parks, and entertainment hubs. Known for its natural beauty, vibrant arts, and award-winning sports teams, Gainesville offers a high quality of life and a welcoming community. Learn more at UF Health Destination.

Expected Salary:

The annual salary ranges between $50,000 - $54,000 and is commensurate with education and experience.

At the University of Florida, we are committed to the well-being and professional growth of our employees. Our benefits package is designed to support your health, work-life balance, and financial security:

Generous Paid Leave: Enjoy 22 days of paid vacation, 13 days of paid sick leave, 11 paid Holidays, and 8 weeks of paid parental leave.

Individual and Family Health Insurance Benefits

State of Florida Retirement Plan Options

State of Florida Basic Life Insurance

Public Service Loan Forgiveness Eligible Employer

Professional Development Opportunities

Wellness Programs available to employees

For more details on our comprehensive benefits, visit UF Benefits.

Required Qualifications:

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and relevant experience.

Preferred

Strong organizational and time management skills with the ability to coordinate multiple tasks and meet deadlines.
Excellent written and verbal communication skills, with attention to detail and professionalism.
Proficiency with a variety of computer programs and platforms (e.g., Microsoft Office, Canvas, Qualtrics, and/or New Innovations).
Ability to interpret and apply relevant policies, procedures, and academic guidelines accurately.
Demonstrated ability to work independently, take initiative, and manage administrative responsibilities effectively.
Skilled in collecting, analyzing, and organizing data to support program decisions and reporting needs.

Special Instructions to Applicants:

In order to be considered, candidates must submit the following documents:

A cover letter detailing relevant experience and qualifications.
A current resume/CV.

For questions, please reach out to [email protected]

If accommodation due to a disability is needed to apply for this position, please call (352) 392-2477 or the Florida Relay System at (800) 955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida's Sunshine Law.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:
No

Applications Close: 13 November 2025

To apply, visit https://explore.jobs.ufl.edu/en-us/job/537740

Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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