Commercial & Branch Coordinator at GULFEAGLE SUPPLY

Gulfeagle Supply is a family-owned business with over 100+ locations nationwide. We are a full line distributor of residential and commercial roofing and building products. Gulfeagle Supply specializes in servicing the professional contractor while also providing a variety of products and services to the homeowner, building owner, architect and general contractor. We take pride in delivering the highest quality and best value to our customers and we would be pleased to make you part of the mission. Here at Gulfeagle we are "Building a Career for YOU"

Commercial & Branch Coordinator

JOB SUMMARY:

This role is responsible, in the absence of the Branch Manager, for the smooth coordination and functioning of all departments and functions of Gulfeagle Supply Branch. Also responsible for preparing commercial roofing project quotes for contractors as well as ordering materials for different projects and coordinating commercial deliveries. Works with sales to drive business closures for each Branch within the assigned District.

ESSENTIAL FUNCTIONS:

1. Approval of all purchase orders placed by Branch personnel. Insures that orders are for the amounts actually needed to maintain inventory within proper warehouse sales volumes and/or to meet direct shipment needs. Coordinates with other Gulfeagle Supply Branch Managers to move inventory between Branches effectively, but only when cost-effective to do so.

1. The coordination of operations and control departments to ensure smooth, timely and complete use of all Gulfeagle Supply reports in a manner directed by company procedure and according to established time requirements.

1. Reviews credit application progress with the assigned Regional Credit Manager to establish that all applications are being processed on a timely basis. The Assistant Branch Manager may not override credit policy. Any disagreements regarding manner in which credit policy is applied are to be resolved by the Director of Financial Services and the Branch Manager or the President, or CEO.

1. The reviewing of delivery schedules and warehouse organizational plans with the Operations (Dispatch) Manager and/or Warehouse Manager on a regular basis.

1. Reviews collections activity with the assigned Regional Credit Manager and participates in the collection effort when called upon to do so.

1. Sees to the completion of all office paper flow on a timely basis and works to smooth out any flow of procedural problems.

1. Reviews each week’s warehouse labor report as submitted, by Operations Manager or Warehouse Manager and takes appropriate action in conjunction with the Warehouse Manager, where necessary, to maintain labor within budgeted levels.

1. Acts as back up to inside salesperson, if and when necessary. Sees to the allocation of office personnel time so that inside sales duties are met. Sees to it that counter is always staffed and that there is always someone available to assist walk-in customers – inside sales area is never left unattended.

1. Sees to it that all customer complaints and problems are handled promptly. This includes all delivery pricing or customer disputes and/or deducts.

1. Cooperates with and passes on to the Accounts Payable Department and BSC Office any back up or detail information as requested.

1. Maintains pricing and margins within levels set by the District and Branch Manager or the President, as required to cover overhead and provide budgeted profit level.

1. Responsible for generating accurate and competitive quotes for commercial roofing projects based on client requirements, site evaluations, and material costs.

1. Promptly assigning incoming leads to appropriate sales representatives to ensure timely follow-up and maximizing conversion opportunities.

1. Compile and submit comprehensive monthly reports detailing all quotes prepared, including win/loss analysis and trends, to support district-level strategic planning.

1. Oversee online sales of tools, ensuring product listings are up to date, inventory is accurate, and orders are processed efficiently.

1. Track and maintain inventory levels for tools, materials, and supplies. Coordinate restocking efforts and conduct regular audits to prevent shortages or overstocking.

JOB QUALIFICATIONS:

The Assistant Branch Manager shall possess the following qualifications or their equivalent as determined by the Branch Manager:

Education and Experience:

• Education equivalent to completion of the 12th grade.
• Five (5) or more years of experience in roofing material

Knowledge, Skills, and Abilities:

• Basic elements of English language usage, spelling, and arithmetic on such a level to adequately perform the functions of the position.
• Ability to perform routing office functions.
• Ability to utilize computers on such a level to adequately perform the functions of the position.
• Ability to understand and carry out oral and written directions.
• Ability to make decisions
• Ability to positively motivate the branch material handlers and maintain cooperative working relationships with those contacted in the performance of duties, to include all employees and customers.
• Ability to demonstrate product knowledge and industry knowledge.
• Ability to direct, supervise, communicate effectively with, and delegate duties to immediate subordinates effectively.
• Ability to sell to customers and to maintain good customer relations, and to instill these attitudes and practices in Branch employees.