Conference & Event Service Coordinator at InsideHigherEd

Job Title: Conference & Event Service Coordinator
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 61544
Department

Center for Academic & Professional Development (CAPD)

Responsibilities

• Responsible for the development and implementation of various academic conferences, instructional camps, institutes, and meetings as assigned.
• Manages programs and events by working closely with CAPD’s support services, such as registration staff, fiscal staff, and facility set-up crews, to carry out assigned responsibilities for implementation of continuing education programs.
• Coordinates event logistics such as registration, attendee tracking, presentations and materials, catering vendors, parking, permits, equipment, event signage, seating arrangements, name tags, materials, and other special requests.
• Implements conferencing policies, and administrative and fiscal procedures associated with events, program registrations, and workshops hosted by the Center.
• Keeps track of program budgets.
• Serves as conferencing liaison when working with fiscal staff and registration staff.
• Responsible for OMNI financial transactions.
• Responsible for negotiating event contracts with internal and external clients of FSU.
• Works with projected budgets, negotiates contracts, establishes and manages contractual agreements with clients, and oversees the contract approval process.
• Requires extensive contact with new, potential clients of the Center and their recruitment to use the Center’s programs, facilities, and services.

Qualifications

Bachelor's degree and two years of experience; or a high school diploma/equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

Preferred Qualifications

• Two years of prior event planning experience to include the coordination, management, and organization of conferences, programs, workshops, and events.
• Must have knowledge of and experience in preparing and negotiating contracts.
• Experience with accounting and/or budgeting.
• Experience with client management.
• Ability to demonstrate effective customer service skills.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

This position requires the ability to work a flexible schedule to include some early mornings, weeknights, and weekends, as required by event schedules.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.