Coordinator for Learning and Interpretation at Cincinnati Art Museum

Position Summary

The Cincinnati Art Museum is seeking a full-time Coordinator for Learning & Interpretation. The coordinator is a member of the Division of Learning & Interpretation and has two significant areas of responsibility: 

1.    The scheduling and management of all private and public tours, and off-site educational programs. 

2.    Serving as the administrative assistant for the Director of Learning & Interpretation and the Division of Learning & Interpretation.

This position is full-time, scheduled 35 hours per week with full benefit eligibility and generous paid time off.

Essential Functions & Responsibilities

Tour Coordination

    Manages tour and offsite program schedules. 

    Works closely with schools and docents to communicate schedules; sends confirmations, and adds tours to internal and external calendars as needed.

    Effectively communicates with Visitor Services and Security staff to schedule appropriate galleries and needs for tours. 

    Updates the CAM website with public tour information and other tours as needed. 

    Attends Docent Advisory Council meetings and other meetings as needed. 

    Tracks all tour statistics for internal and grant purposes. 

Administration

    Serves as the assistant to the Director of Learning & Interpretation, lending support as needed. 

    Works closely with members of Learning & Interpretation to assist with programming, including the Rosenthal Education Center. 

    Evaluates and tracks all statistical information regarding programming for the department. This includes managing our records and retention in conjunction with our Archivist.

    Manages the administrative budget for the Division of Learning & Interpretation.

    Works with Philanthropy and Assistant Director of Visitor Research and Evaluation to create funder reports and other grants as needed; writes portions of grants and pulls statistical information regarding tours and programming for annual report, shareholder & board meetings. 

Requirements:

This position requires an associate degree in education, museum education, art education, volunteer management, or project management. 1-2 years experience in the organization of programs and volunteers. Some knowledge of art education, museum education, and current educational reform issues (pre-K-12) is valuable. 

The position requires excellent management and organizational skills, the ability to communicate (speaking and writing) with a wide range of people, and a demonstrated ability to collaborate with volunteers and professionals. This person needs to be able to organize statistics and produce ongoing reports that provide both attendance figures and analysis. Must have the ability to solve practical problems and deal with a wide range of variables. Telephone and email communication skills are essential. 

Other responsibilities:

A.    Cooperates in a teamwork fashion with all co-workers to accomplish goals.

B.    Demonstrates respect and dignity to co-workers and visitors.

C.    Provides excellence in service and portrays a positive and professional image of the Cincinnati Art Museum.

D.    Maintains confidentiality.

E.    Follows Cincinnati Art Museum protocols, procedures, rules, and policies.