Department Admin at Aston Carter

We are seeking a dedicated and detail-oriented Department Admin to provide general administrative support for the PTT Department. This role involves working collaboratively with various team members and divisions to ensure smooth departmental operations.

Responsibilities

• Provide general administrative support for the PTT Department, collaborating with the General Manager and other team members.
• Facilitate new hire setup and onboarding, including desk setup and required access.
• Maintain department organization charts and evacuation lists.
• Train new Powertrain Division Admins in collaboration with other Admins.
• Manage budget processes including direct funding, indirect/operations budget, and Capex.
• Attend budget meetings and prepare monthly status reports.
• Submit and track purchase requisitions, vendor invoicing, and ensure PO reconciliation.
• Prepare and submit monthly accruals and budget corrections.
• Assist in capital budget processes and annual FADAR maintenance activities.
• Arrange and set up meetings and department events.
• Coordinate executive, guest, and international visitor tours.
• Organize team building events, department lunches, and other recognitions.
• Order office supplies and manage the supplies budget.
• Arrange travel as needed.
• Distribute mail occasionally.
• Assist in special projects and cross-company communications.
• Participate in administrative staff support meetings and provide backup as needed.
• Assist with IT systems maintenance and data restructuring activities.

• 3+ years of general office/department support experience.
• Excellent verbal, written, interpersonal, and customer service skills.
• Advanced knowledge of MS Teams, Excel, Outlook, Word, PowerPoint, and SharePoint.
• Proficiency with SAP/Ariba is strongly preferred.

• Strong accounting/financial background is a plus.
• Ability to work independently and collaborate effectively with team members.
• Strong communication skills to interact with team members at all organizational levels.

This position is fully onsite with working hours from 9am to 5:30pm.

Job Type & Location

This is a Contract position based out of Ann Arbor, MI.

Pay and Benefits

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ann Arbor,MI.

Application Deadline

This position is anticipated to close on Nov 14, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.