Employment Coordinator, Office of the VP for Student Affairs at InsideHigherEd

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: Commensurate with experience

The Office of the Vice President for Student Affairs is seeking a detail-oriented, collaborative, and motivated Employment Coordinator to support the employment compliance, and people and organizational management functions within the division. This position reports to the Senior Director for Organizational Management and involves significant collaboration with all offices within the Division of Student Affairs, Human Resources and Payroll, and Diversity, Equity and Inclusion to maintain the integrity of personnel information and provide counsel to division staff supported by a comprehensive knowledge of employment procedures, compliance standards, and organizational goals.

Responsibilities:

• Serve as a liaison between Student Affairs departments and campus offices including Human Resources, Payroll, and DEI
• Assist with new employee hiring, paperwork processing, and separation procedures for Student Affairs employees
• Assist with review, routing, and processing of employee status changes
• Maintain accurate employee records, including offer letters
• Track performance program, evaluation, permanency and renewal dates for division employees
• Track progress of employment searches within the division
• Request background check and degree verification processes for new employees within student affairs
• Approve HR forms and position requests within the division
• Support Student Affairs HR projects and initiatives as needed, included but not limited to running reports, analyzing data, and assisting with information and benchmarking requests
• Track key HR metrics such as turnover rates, time-to-fill, and performance information to assist leadership in decision-making within the Division of Student Affairs
• Assist in the creation and implementation of training/operations manuals for HR processes
• Review and update divisional policies and practices to ensure compliance with SUNY and campus best practices
• Respond to inquiries and provide basic HR information as appropriate
• Serve on division and university committees as assigned

The successful candidate must be able to demonstrate:

• Working relationships with campus partners as it relates to staffing and employment needs, including but not limited to: HR, payroll, DDEI, other VP's offices, President's office.
• Exemplary attention to detail
• Effective organizational skills and the ability to manage multiple tasks while maintaining composure
• Ability to work independently, prioritize tasks and meet deadlines
• Sound judgment when handling highly sensitive and confidential matters
• Maintain confidentiality on a daily basis
• Solution-driven work ethic

Requirements:

• Bachelor's degree in human resources, business administration or related field
• Minimum of 2 years' experience in human resources or high-level administrative position
• Proficiency in Microsoft Word, Excel and G-suite

Preferred:

• Experience working in major university information systems (Banner, SUNY-HR, SUNY Business Analytics, or Business Intelligence)
• Experience working in higher education
• Experience working within a SUNY institution
• Understanding of federal and state employment regulations and best practices

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer.

Additional Information:

Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form.

Application Instructions:

All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=194203

Deadline for Internal Applicants:

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.