Executive Administrative Assistant at Allied National Services

Allied National Services has an exciting career opportunity for a reliable Executive Administrative Assistant. The ideal candidate is a self-starter, thrives in a high growth environment, has excellent communication and organizational skills, and is passionate about people. This position will work in a collaborative team environment.

This is a full-time non-exempt position. The schedule for this position is Monday- Friday 9:00 AM-5:30 PM.

Responsibilities of the Executive Assistant
* Provide overall general administrative support
* Maintain files and records in accordance with legal requirements and Company policies and procedures
* Directly assist Directors & Upper Management with various administrative tasks and projects
* Respond to mail, phone calls, or emails requesting support
* Create and prepare basic data reports and scorecard using Excel and system
* Assists with answering department related inquiries regarding policies, procedures and benefits programs
* Build relationships with key partners, both internally and externally
* Assist with the development of presentations for senior leadership, including presentation materials such as data analysis and key results
* Support the Allied team with all training programs, attendance tracking, preparation for new hire classes, scheduling training classes, updating the training portal and maintenance of training documents
* Identify opportunities for improving productivity and efficiency
* Participate in special projects and taskforces, as assigned

Competencies of the Executive Assistant
* Maintains strict confidentially
* Demonstrates integrity
* Relishes accountability
* Plans and organizes
* Strong problem-solving ability
* Builds trusted relationships
* Promotes teamwork
* Sets and drives priorities
* Demonstrates technological savvy
* Writes effectively
* Tailors interpersonal approach
* Excellent verbal communication ability
* Attention to detail
* Able to work under pressure

Minimum Qualifications
* Undergraduate degree and/or minimum of two to three years providing office services in a corporate environment
* Extensive computer skills in Microsoft Word, Excel, PowerPoint, and Outlook
* Strong communication skills with a focus on asking questions and listening to understand
* Excellent time management, organization and prioritization skills
* Process-oriented and desire to follow processes to ensure accuracy and compliance