Executive Administrative Assistant at CSS Medical & Respiratory

About the Role

We are seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to provide comprehensive administrative and operational support to our executive team. This position requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced remote environment.

Key Responsibilities

• Provide high-level administrative support to executives, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare, review, and organize documents, reports, and presentations.
• Handle confidential information with the utmost professionalism and integrity.
• Manage email correspondence, prioritize messages, and draft responses on behalf of executives.
• Coordinate virtual meetings, take minutes, and ensure timely follow-up on action items.
• Assist with project management tasks and ensure deadlines are met.
• Maintain accurate records, databases, and filing systems.
• Support internal and external communications, including client or partner correspondence.
• Perform other administrative duties as assigned to enhance executive and team efficiency.

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role (remote experience preferred).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, Zoom, and other collaboration tools.
• Ability to work independently and handle multiple priorities effectively.
• Strong attention to detail and problem-solving skills.
• High level of professionalism, discretion, and confidentiality.

Benefits

• Flexible remote work schedule.
• Competitive compensation based on experience.
• Opportunities for growth and professional development.
• Supportive and collaborative virtual team culture.

Required qualifications:

• Legally authorized to work in the United States
• 18 years or older