Executive Assistant at InsideHigherEd

Posting Number:

PG194332EP

Internal Recruitment :

No

Working Title:

Executive Assistant

Anticipated Hiring Range:

Commensurate with Experience

Work Schedule:

Monday-Friday 8:00am-5:00pm. This position may be eligible for flexible work arrangements, such as flexible office hours and/or hybrid remote work.

Job Location:

Raleigh, NC

Department :

College of Design

About the Department:

The College of Design prepares designers who, in the broadest sense, shape the world.

Design education at NC State extends beyond teaching technical skills—it explores how environments, products, and messages influence human behavior and society. The college emphasizes social, economic, political, cultural, and behavioral considerations in every discipline.

Offering comprehensive undergraduate and graduate programs in architecture, art + design, graphic design, industrial design, and landscape architecture, along with the Ph.D. in Design, the college fosters a highly motivated and diverse community of students and faculty. Its students consistently rank among the University’s top academic achievers and maintain the highest graduation rate at NC State.

Wolfpack Perks and Benefits:

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.
What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!
  
  

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties:

The Executive Assistant to the Dean provides comprehensive executive-level administrative support and operational coordination for the College of Design’s Dean. In this role you will ensure the seamless execution of the Dean’s priorities, manages high-level communications, and serves as a liaison across university leadership, faculty, staff, students, alumni, and external partners.

Primary responsibilities include:

Administrative and Executive Support

• Manage and coordinate the Dean’s complex calendar, meetings, travel, and events.
• Prioritize and manage the Dean’s correspondence, ensuring timely communication with internal and external stakeholders.
• Compile, research, and prepare reports, presentations, and visual materials (e.g., graphs, charts, timelines).
• Maintain confidentiality while handling sensitive information and exercising sound professional judgment.
• Interpret and disseminate University and College policies and procedures to faculty, staff, and students.
• Provide administrative oversight for daily operations of the Dean’s Office.
  
  

Governance and Faculty Support

• Coordinate the Administrative Council meetings, agendas, and follow-up actions.
• Maintain and manage faculty committee and task force assignments.
• Provide administrative oversight of the Reappointment, Promotion, and Tenure (RPT) process.
• Liaise with faculty senate and other governance bodies on behalf of the Dean.
  
  

College and External Relations

• Serve as the Dean’s liaison to college and university leadership, faculty, staff, students, alumni, and community partners.
• Support the Dean’s engagement with the College External Relations Office, donors, and civic leaders.
• Coordinate special projects, events, and strategic initiatives led by the Dean.
• Represent the Dean’s Office in a professional and diplomatic manner across all constituencies.

If you are ready to play a pivotal role in maintaining the efficiency, professionalism, and strategic focus of the Dean’s Office, we encourage you to apply.

Other Responsibilities:

Support additional college initiatives and projects as directed by the Dean.

Minimum Education and Experience:

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Other Required Qualifications:

• Extensive experience in academic administrative management.
• Strong organizational, written, and verbal communication skills.
• Demonstrated ability to prepare visual and analytical materials (graphs, charts, timelines).
• Proven project management experience.
• High degree of independence, initiative, and professionalism.
• Ability to interpret and apply policies and procedures accurately.
• Demonstrated discretion and professional judgment at all times.

Preferred Qualifications:

Bachelor’s degree in business administration, public administration, office administration, or a related field, preferred

Required License(s) or Certification(s):

N/A

Valid NC Driver's License required:

No

Commercial Driver's License required:

No

Job Open Date:

11/06/2025

Anticipated Close Date:

Open until Filled

Special Instructions to Applicants:

In addition to your application, applicants are required to submit: (1) a cover letter; (2) a CV resume and; (3) contact information for three references.

Position Number:

00062519

Position Type:

EPS/SAAO

Full Time Equivalent (FTE) (1.0 = 40 hours/week):

1.0

Appointment:

12 Month Recurring

Mandatory Designation - Adverse Weather:

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events:

Non Mandatory - Emergency Event

Department ID:

120101 - College of Design

EEO:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.