Executive Assistant to Deputy Commissioner at The LiRo Group

Outstanding opportunity for an Executive Assistant in Albany, NY in the Corning Tower. working for our client Office of General Services (OGS) 

Liro-Hill is ranked among the nation's top A/E firms by Engineering News-Record, LiRo-Hill provides construction management, engineering, environmental, architectural, and program management solutions. You can become part of an organization that has a strong track record and is looking to strengthen relationships and capabilities to continue being a trusted resource for our clients in the public and private sector. We are proud to be known as an “Integrated Construction, Design and Technology Solutions” firm and we have delivered on that label time and again.

Recently, Global Infrastructure Solutions Inc. (GISI), the parent company of The LiRo Group and Hill International, Inc. consolidated a portion of the highly experienced staff of both LiRo and Hill in the Northeast to create a larger, more efficient, and cost-effective team to serve clients.  LiRo-Hill is a 1100-person firm with offices in NYC, Long Island, Buffalo, Rochester, Boston and Metro Park, NJ.

Executive Assistant to Deputy Commissioner and Associate Commissioner responsiblities:

•Prepare routine responses without direction and assemble background material for more complex issues and draft responses as assigned.
•Coordinate and monitor on-going projects, programs, and activities of interest and concern to Executives, and maintain contact with program management to ensure availability of accurate, up-to-date information.
•Represent Deputy Commissioner and/or other Directors in meetings and workgroups, supporting their priorities. Provide Deputy Commissioner and/or Directors updates after meetings.
•Anticipates issues, risk, and opportunities before they advise.
•Plan, organize, and attend leadership meetings.
•Manage agendas and ensure action items are captured, disseminated, and acted upon.
•Prepare and/or edit reports, memos, materials, letters, correspondence and other documents and presentations. Ensuring that materials are concise, accurate and relevant to the audience.
•Handles executive level scheduling of meetings, calls and conferences and serves as the gatekeeper, triaging all requests made to Executives.
•Perform administrative functions such as managing calendars, scheduling of meetings, coordinating travel, assisting with planning meetings, set up of events.
•Independently manage schedules and handle coordination.
•Work collaboratively with the Executive Team.
•Perform other office support activities.
•Other special projects and duties as assigned.

Preferred qualifications:

Strategic thinking and organizational awareness

Strong presence and influence

Ability to synthesize complex information

High emotional intelligence and discretion
Exceptional organizational and execution skills
Ability to thrive in a fast-paced, dynamic environment

Ability to draft letters with little direction, prepare meeting agendas and create complex spreadsheets, create org charts and flow charts.

At Liro-Hill we are committed to your success, and we invest in your growth and development to unlock your full potential.

Our benefits include:

• Competitive Total Compensation Package including benefits
• Employee- Only Stock Purchase Plan
• Mentoring programs
• Continuing Education Program
• Employee referral bonus
• Compensation range for this role:  Minimum: $56,000 to $60,000 annually
• The range provided is the salary that the Firm in good faith believes at the time of this posting is willing to pay for the advertised position. Exact compensation will be determined on the individual candidates’ qualifications and location

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