Front Desk Administrative Assistant at PrideStaff

Front Desk Administrative Assistant

Shift/Hours: Monday - Friday, First Shift 8:00 am-5:00 pm
Pay Rate: $23-$25/hr
Location: San Jose, CA
Experience: 6 months -1 year experience 

PrideStaff has an exciting new opportunity to share for a Front Desk Administrative Assistant in San Jose! This position will allow you to assist a bona fide top employer in this market! 

Are you needing a new career opportunity? Give us a call at 408-298-6775 and/or apply directly to this posting for immediate consideration! Hurry, as this position will not be available for long!

Front Desk Administrative Assistant Job Duties include:

Front Desk & Guest Relations:

• Answer and direct incoming phone calls and emails professionally and promptly.

• Greet all visitors and tenants with a friendly and professional demeanor.

• Maintain an organized and welcoming front desk and reception area.

Tenant & Vendor Communication:

• Serve as the primary liaison for vendors, clients, and tenants to ensure positive and consistent communication.

• Coordinate with parties to quickly resolve issues and inquiries.

Tenant Onboarding & Move-In Coordination:

• Coordinate all move-in and move-out procedures in compliance with HOA or property management guidelines.

• Prepare and organize welcome packets and all necessary documentation.

• Ensure all required documentation is received and properly filed for new tenants.

• Communicate with new tenants to ensure a smooth onboarding experience.

Application Screening & Leasing Support:

• Process and screen tenant applications in accordance with company and HOA standards.

• Verify applicant documentation and maintain confidential applicant records.

• Assist in preparing lease documents and related administrative paperwork.

General Administrative Support:

• Perform general office duties such as filing, scanning, data entry, and mail distribution.

• Assist with scheduling meetings and maintaining calendars for management

• Support management with special projects and reporting as needed.

• Other duties as assigned

Front Desk Administrative Assistant Preferred Skills include:

• Industry Experience: Previous experience in property management or HOA administration is highly desirable.

• Organization: Excellent organizational and multitasking abilities with meticulous attention to detail.

• Customer Service Focus: Demonstrated ability to provide exceptional customer service to tenants and vendors.

• Punctuality: Strong track record of reliability and timeliness in a professional office environment.

Front Desk Administrative Assistant Requirements may include:

• Experience: 2+ years of administrative, office, or front desk experience.

• Communication Skills: Strong verbal and written communication skills with the ability to convey information clearly.

• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or property management software.

• Confidentiality: Proven ability to handle confidential information and sensitive applicant/tenant records with discretion.

• Work Environment: Professional appearance and a positive, helpful attitude suitable for a client-facing role.

• Willingness to submit to a pre-employment background check & drug screen

Benefits of working with PrideStaff:

•  Medical, Rx, and Wellness Benefits

•  Dental and Vision Plan Options

•  Short-term Disability

•  401(k) Retirement Plan

•  Holiday Pay

Interested in this Front Desk Administrative Assistant position, but don’t have a resume? No worries, give us a call at 408-298-6775.

Join Us.
PrideStaff Company Overview
PrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources.

Compensation / Pay Rate (Up to): $23.00 - $25.00 Per Hour